How To Fix KD205 - Maintain the settlement rule of the sender

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 205

• Message text: Maintain the settlement rule of the sender

What causes this issue?

Either the settlement rule for the sender does not exist, or it is
incomplete.
The <GL:Settlement_rule>settlement rule</> must contain settlement
parameters and at least one valid distribution rule. A distribution
rule is valid for a settlement run if
The settlement period is in the validity interval for the rule, and -
if a settlement type was specified during settlement -
The <GL:Settlement_type>settlement type</> corresponds to the rule for
the specified settlement type.
Settlement type FUL -> The system selects all rules with the FUL and
PER settlement types.
Settlement type PER -> The system selects all rules with the PER
settlement type.
The settlement share is set for the rule (percentage, equivalence
number).

How to fix this error?

The settlement rule belongs to the sender master data, where you can
maintain it.
Internal order
<DS:TRAN.KO02>Proceed</>
CO Production order
<DS:TRAN.KKF2>Proceed</>
Project
<DS:TRAN.CJ12>Proceed</>
Cost object
<DS:TRAN.KKP2>Proceed</>
Network
<DS:TRAN.CN22>Proceed</>
QM Order
<DS:TRAN.KKF2>Proceed</>
PM Order
<DS:TRAN.IW32>Proceed</>
Production order
<DS:TRAN.CO02>Proceed</>
Process order
<DS:TRAN.COR2>Proceed</>
Sales order
<DS:TRAN.VA02>Proceed</>
If you do not want to settle a particular object, then make the
corresponding settings in the settlement profile.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD205 - Maintain the settlement rule of the sender ?

  The SAP error message KD205, "Maintain the settlement rule of the sender," typically occurs in the context of controlling (CO) when you are trying to settle costs from a sender cost object (like an internal order, cost center, or project) to a receiver cost object (like another internal order, cost center, or profitability segment) but the settlement rule for the sender is not properly defined.
  Cause:
  
  Missing Settlement Rule: The sender cost object does not have a settlement rule defined. This is often the case when the cost object is newly created or if the settlement rule was inadvertently deleted or not set up.
  Incorrect Configuration: The settlement rule may be incorrectly configured, such as pointing to a non-existent receiver or having invalid parameters.
  Cost Object Status: The status of the sender cost object may not allow for settlement (e.g., it may be in a locked state or not fully completed).
  
  Solution:
  To resolve the KD205 error, you need to maintain the settlement rule for the sender cost object. Here are the steps to do this:
  
  
  Access the Sender Cost Object:
  
  Go to the relevant transaction in SAP (e.g., KO02 for internal orders, KSB1 for cost centers, or CJ20N for projects).
  Enter the sender cost object number.
  
  
  
  Maintain Settlement Rule:
  
  Navigate to the "Settlement" tab or section within the cost object.
  If there is no settlement rule, you will need to create one. Click on "New Entries" or "Create" to define a new settlement rule.
  Specify the receiver cost object, the percentage or amount to be settled, and any other relevant parameters.
  
  
  
  Save Changes: After entering the necessary information, save your changes.
  
  
  Check for Errors: After maintaining the settlement rule, try to perform the settlement process again to see if the error persists.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO02 (Change Internal Order), KSB1 (Display Cost Centers), CJ20N (Project Management), and others depending on the type of cost object you are working with.
  Documentation: Refer to SAP documentation or help files for detailed instructions on maintaining settlement rules and understanding the implications of different settings.
  User Authorizations: Ensure that you have the necessary authorizations to modify settlement rules for the cost objects in question.
  Consult with a CO Specialist: If you are unsure about the correct configuration or if the issue persists, it may be helpful to consult with a CO (Controlling) specialist or your SAP support team.
  
  By following these steps, you should be able to resolve the KD205 error and successfully maintain the settlement rule for the sender cost object.