How To Fix KAFF001 - PAROB empty, PFKBER/PGEBER or PGRANT_NBR filled: structure of COEP wrong

SAP Error Message - Details

• Message type: E = Error

• Message class: KAFF - Overhead Cost Controlling: Integration of Fund and Function

• Message number: 001

• Message text: PAROB empty, PFKBER/PGEBER or PGRANT_NBR filled: structure of COEP wrong

What causes this issue?

This is a program error.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Try to reproduce this message, then enter a problem message by
specifying example data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KAFF001 - PAROB empty, PFKBER/PGEBER or PGRANT_NBR filled: structure of COEP wrong ?

  The SAP error message KAFF001 indicates that there is an issue with the COEP (Controlling Document Line Items) table, specifically related to the fields PFKBER (Functional Area), PGEBER (Cost Center), or PGRANT_NBR (Grant Number). The error suggests that these fields are filled while the PAROB (Profitability Segment) field is empty, which is not allowed according to the structure of the COEP table.
  Cause:
  
  Data Inconsistency: The error typically arises when there is a mismatch in the data being posted to the COEP table. If the profitability segment (PAROB) is not populated while other fields are filled, it indicates that the data does not conform to the expected structure.
  Configuration Issues: There may be configuration settings in the Controlling (CO) module that are not aligned with the business processes or the data being entered.
  Missing Master Data: The profitability segment might not be properly defined or linked to the cost center or functional area in the master data.
  
  Solution:
  
  Check Master Data: Ensure that the profitability segment is correctly defined and that it is linked to the relevant cost centers or functional areas. You can check this in the master data settings for cost centers and profitability segments.
  Review Configuration: Verify the configuration settings in the Controlling module. Ensure that the settings for profitability analysis and cost accounting are correctly set up to allow for the required data entries.
  Data Entry Validation: When entering data, ensure that if the fields PFKBER, PGEBER, or PGRANT_NBR are filled, the PAROB field must also be populated. This may involve adjusting the data entry process or implementing validation checks.
  Debugging: If the issue persists, consider debugging the program or transaction that is causing the error to identify where the data is being incorrectly populated or where the logic fails.
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to analyze the data being posted and identify discrepancies.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide solutions or workarounds.
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the KAFF001 error and implement a solution to resolve it.