How To Fix JBD_FOCF_ARCH005 - Transaction with OBJNR &1 still has line items

SAP Error Message - Details

• Message type: E = Error

• Message class: JBD_FOCF_ARCH - Message Class for Object FOCF_ARCH

• Message number: 005

• Message text: Transaction with OBJNR &1 still has line items

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message JBD_FOCF_ARCH005 - Transaction with OBJNR &1 still has line items ?

  The SAP error message JBD_FOCF_ARCH005 indicates that a transaction with the object number (OBJNR) specified still has line items associated with it, which prevents the archiving process from completing successfully. This error typically occurs in the context of financial document archiving or when trying to delete or archive certain financial objects in SAP.
  Cause:
  The primary cause of this error is that the transaction you are trying to archive or delete has line items that are still active or not fully processed. This means that the system cannot archive the transaction because it is still linked to financial data that needs to be retained for reporting or auditing purposes.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Line Items: Use transaction codes such as FB03 (Display Document) or FBL1N (Vendor Line Item Display) to check the line items associated with the transaction. Identify any open items or transactions that are still linked to the object number (OBJNR).
  
  
  Clear Open Items: If there are open line items, you will need to clear them. This may involve:
  
  Posting necessary adjustments or corrections.
  Clearing items through payment processing or other relevant transactions.
  
  
  
  Reprocess Transactions: If the line items are part of a larger transaction that needs to be processed, ensure that all related transactions are completed.
  
  
  Archiving Configuration: Ensure that your archiving configuration is set up correctly. Check the archiving object settings and make sure that the necessary prerequisites for archiving are met.
  
  
  Use Archive Administration: If you are using the Archive Administration (transaction SARA), you can check the status of the archiving process and see if there are any additional logs or messages that provide more context on the issue.
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific archiving object you are working with. There may be specific guidelines or prerequisites that need to be followed.
  
  
  Contact SAP Support: If you are unable to resolve the issue after following the above steps, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  
  
  Archiving Objects: Understand the specific archiving objects related to financial documents in your SAP system.
  SAP Notes: Search for SAP Notes related to archiving issues, as they may contain specific fixes or recommendations for your version of SAP.
  
  By following these steps, you should be able to identify and resolve the issue causing the JBD_FOCF_ARCH005 error message.