How To Fix J4401 - Financial object &1 has been preselected for archiving; cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: J4 - External Data Transfer

• Message number: 401

• Message text: Financial object &1 has been preselected for archiving; cannot be changed

What causes this issue?

The financial object for the loan has been selected for archiving.
Whether or not the financial object can be successfully archived depends
upon the status of the loan, and as a consequence, the transaction
can no longer be changed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J4401 - Financial object &1 has been preselected for archiving; cannot be changed ?

  The SAP error message J4401 indicates that a financial object (such as a document or transaction) has been marked for archiving, and as a result, it cannot be modified or changed. This is a common scenario in SAP systems where data integrity and consistency are crucial, especially in financial contexts.
  Cause:
  The primary cause of this error is that the financial object in question has been flagged for archiving. This typically happens when:
  
  Archiving Process: The object has been selected for archiving in a previous process, and the system prevents any changes to ensure that the archived data remains consistent.
  Status of the Object: The object may have a status that indicates it is no longer active or editable.
  Configuration Settings: The system may have specific configurations that restrict changes to objects that are marked for archiving.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Archiving Status: Verify if the financial object is indeed marked for archiving. You can do this by checking the archiving logs or the status of the object in the relevant transaction.
  
  
  Unmark for Archiving: If the object should not be archived yet, you may need to unmark it for archiving. This typically requires administrative access and may involve using specific transaction codes or programs designed for managing archiving statuses.
  
  
  Consult with Archiving Team: If you are not authorized to change the archiving status, consult with your SAP Basis or Archiving team. They can provide insights into why the object was marked for archiving and whether it can be changed.
  
  
  Review Configuration: If this is a recurring issue, it may be worth reviewing the configuration settings related to archiving in your SAP system to ensure they align with your business processes.
  
  
  Documentation and Support: Refer to SAP documentation or support notes related to archiving and financial objects for more detailed guidance. You can also reach out to SAP support if the issue persists.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  Archiving Objects: Understand the specific archiving objects related to financial data in your SAP system, as different objects may have different rules and processes.
  Data Retention Policies: Be aware of your organization's data retention policies, as they may dictate how long financial objects should remain active before being archived.
  
  By following these steps, you should be able to address the J4401 error and manage the archiving process more effectively.