How To Fix J3RSCCD075 - Sum of qtys in CDec exceeds open qty in ref. billing document &1 item &2

SAP Error Message - Details

• Message type: E = Error

• Message class: J3RSCCD -

• Message number: 075

• Message text: Sum of qtys in CDec exceeds open qty in ref. billing document &1 item &2

What causes this issue?

The sum of quantities in all the customs declaration documents of the
same class is larger than the open quantity available in the reference
billing document item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3RSCCD075 - Sum of qtys in CDec exceeds open qty in ref. billing document &1 item &2 ?

  The SAP error message J3RSCCD075 indicates that there is a discrepancy between the quantities in a credit/debit memo request and the open quantity in the reference billing document. This typically occurs in the context of billing and invoicing processes, particularly when dealing with credit or debit memos in the SAP system.
  Cause:
  The error arises when the total quantity specified in the credit/debit memo request exceeds the available open quantity in the referenced billing document. This can happen due to several reasons:
  
  Incorrect Quantity Entry: The user may have entered a quantity that is greater than what is available in the billing document.
  Multiple Adjustments: If there have been multiple credit/debit memo requests against the same billing document, the cumulative quantity may exceed the open quantity.
  Billing Document Status: The billing document may have been partially settled or adjusted, leading to a reduced open quantity.
  Data Entry Errors: Manual errors during data entry can lead to discrepancies.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Reference Billing Document:
  
  Go to the billing document referenced in the error message and check the open quantity for the specific item.
  Ensure that the total quantity you are trying to enter in the credit/debit memo does not exceed this open quantity.
  
  
  
  Adjust the Quantity:
  
  If the quantity entered in the credit/debit memo request is incorrect, adjust it to match the available open quantity in the billing document.
  
  
  
  Review Previous Memos:
  
  Check if there are any previous credit/debit memos issued against the same billing document. If so, ensure that the total of all memos does not exceed the open quantity.
  
  
  
  Consult with Relevant Stakeholders:
  
  If you are unsure about the quantities or the status of the billing document, consult with your finance or sales team to clarify the situation.
  
  
  
  System Configuration:
  
  If this issue occurs frequently, it may be worth reviewing the system configuration or business processes to ensure they align with the intended workflow.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VF03 (Display Billing Document) to view the details of the billing document.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Review SAP documentation related to billing and credit/debit memo processing for best practices and troubleshooting tips.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.