How To Fix J1B_NFE085 - Document already copied

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 085

• Message text: Document already copied

What causes this issue?

You are creating a contingency electronic fiscal document by copying an
electronic fiscal document that was switched to contingency. Such a
reference electronic fiscal document can only be copied once for the
purpose of creating a contingency document. The contingency process for
the reference document is already completed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use another document number as reference.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE085 - Document already copied ?

  The SAP error message J1B_NFE085, which states "Document already copied," typically occurs in the context of the Brazilian Nota Fiscal (NF-e) process. This error indicates that the system has detected that a document you are trying to process has already been copied or processed in the system, which prevents duplicate entries.
  Causes:
  
  Duplicate Document Entry: The most common cause is that the document (such as an invoice or Nota Fiscal) has already been copied to the NF-e system.
  Incorrect Document Number: If the document number being processed is the same as one that has already been processed, this error will occur.
  System Configuration Issues: There may be issues with the configuration settings in the SAP system that are causing the system to incorrectly identify documents as duplicates.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data being sent to the NF-e system.
  
  Solutions:
  
  Check Document Status: Verify the status of the document in the system. If it has already been processed, you may not need to copy it again.
  Use Unique Document Numbers: Ensure that each document has a unique number and that you are not trying to process the same document multiple times.
  Review Logs: Check the application logs or error logs for more detailed information about the error. This can provide insights into what went wrong.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error. SAP frequently releases updates and patches that can resolve known issues.
  Reprocess the Document: If the document needs to be reprocessed, you may need to reverse or cancel the previous entry before attempting to copy it again.
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  SAP Transaction Codes: Familiarize yourself with relevant transaction codes such as J1B1N (for NF-e processing) and J1B2N (for NF-e cancellation).
  Documentation: Review SAP documentation related to NF-e and the Nota Fiscal process in Brazil for best practices and troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the J1B_NFE085 error and implement a suitable solution.