How To Fix J1B_NFE012 - No entry exists in the Actual Status table for document number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 012

• Message text: No entry exists in the Actual Status table for document number &1

What causes this issue?

No entry exists for the received document number &V1& in the Actual
Status (<ZH>J_1BNFE_ACTIVE</>) table.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check if an entry exists in the corresponding nota fiscal in the
<ZK>Nota Fiscal Header</> (<ZH>J_1BNFDOC</>) table using the
<DS:TRAN.J1B3N>J1B3N</> transaction.
If no entry exists, contact the tax authorities to clarify the
situation.
If an entry exists in the <zh>J_1BNFDOC</> table, inform your system
administrator about this inconsistency.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE012 - No entry exists in the Actual Status table for document number &1 ?

  The SAP error message J1B_NFE012 indicates that there is no entry in the Actual Status table for the specified document number. This error typically occurs in the context of Brazil's Nota Fiscal (NF-e) processing, which is part of the country's electronic invoicing system.
  Cause:
  The error can be caused by several factors, including:
  
  Missing Document Entry: The document number specified does not exist in the Actual Status table (J_1BNFEACTUAL).
  Incorrect Document Number: The document number provided may be incorrect or mistyped.
  Data Synchronization Issues: There may be a delay or issue in the data synchronization process, leading to the absence of the document in the Actual Status table.
  Document Not Processed: The document may not have been processed correctly or completely, leading to its absence in the table.
  Authorization Issues: The user may not have the necessary authorizations to view or access the document.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Verify Document Number: Double-check the document number you are using to ensure it is correct and exists in the system.
  Check Actual Status Table: Use transaction code SE16 or SE16N to access the Actual Status table (J_1BNFEACTUAL) and verify if the document number is present.
  Reprocess the Document: If the document is missing, you may need to reprocess it. This can involve re-creating the Nota Fiscal or re-running the relevant transaction that generates the entry.
  Check for Errors in Previous Steps: Review the logs or error messages from previous processing steps to identify any issues that may have prevented the document from being recorded.
  Consult with Technical Support: If the issue persists, it may be necessary to consult with your SAP technical support team or BASIS team to investigate further, especially if there are data synchronization issues or if the system requires a patch or update.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as J1B1N (for Nota Fiscal processing) and J1B2N (for Nota Fiscal cancellation).
  SAP Notes: Check SAP Notes related to Nota Fiscal processing for any known issues or updates that may address this error.
  Documentation: Review SAP documentation on Nota Fiscal and electronic invoicing in Brazil for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.