How To Fix J1B_NFE005 - Document &1 has doc. status &2; new document status &3 is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 005

• Message text: Document &1 has doc. status &2; new document status &3 is not allowed

What causes this issue?

The current document status &v2& of document number &v1& does not allow
an action that leads to the new document status &v3&.

System Response

The system ignores the inbound message; no status changes occur.

How to fix this error?

Check the document history using the
<DS:REPO.J_1BNFE_MONITOR>Monitor</>. If necessary, contact the tax
authorities to verify the processing status.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE005 - Document &1 has doc. status &2; new document status &3 is not allowed ?

  The SAP error message J1B_NFE005 indicates that there is an issue with the document status of a specific document in the context of Brazil's Nota Fiscal Eletrônica (NFE) processing. This error typically arises when there is an attempt to change the status of a document that is not allowed based on its current status.
  Cause:
  The error message is triggered when:
  
  You are trying to change the status of a document (e.g., from "Open" to "Closed") that is currently in a status that does not permit such a change.
  The document may be in a status that is not compatible with the new status you are trying to set.
  There may be business rules or configurations in place that restrict certain status transitions for compliance reasons.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Status: Review the current status of the document (indicated by &2 in the error message) and the status you are trying to set (indicated by &3). Ensure that the transition is valid according to your business rules.
  
  
  Review Configuration: Check the configuration settings in your SAP system related to document statuses for Nota Fiscal. Ensure that the allowed status transitions are correctly defined.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines regarding Nota Fiscal processing to understand the allowed status transitions.
  
  
  Correct the Status Change: If the status change you are attempting is not allowed, you may need to take a different action based on the document's current status. For example, if the document is already processed or canceled, you may need to follow specific procedures to handle it.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in Brazilian localization and Nota Fiscal processing.
  
  
  Related Information:
  
  Nota Fiscal Eletrônica (NFE): This is an electronic invoicing system in Brazil that requires compliance with specific regulations. Understanding the NFE process and its requirements is crucial for handling related errors.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling document statuses in the context of NFE.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., J1B1N for NFE processing) that may help you navigate and manage documents effectively.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.