How To Fix ISJP653 - Monthly Invoice already created at &2. Invoice &3 &1 cannot be created.

SAP Error Message - Details

• Message type: E = Error

• Message class: ISJP - Message class for invoice summary

• Message number: 653

• Message text: Monthly Invoice already created at &2. Invoice &3 &1 cannot be created.

What causes this issue?

You have tried to add a new line item to an monthly invoice in the wrong
chronological order. One of the following situations happened:
A line item has been created for an monthly invoice which closing date
has already been processed.
A line item has been created for a closing date that is before the
already processed monthly invoice.

System Response

The system does not create the monthly invoice because the chronological
order has not been respected.

How to fix this error?

To correct the chronological order of the invoice summary, you must
choose one of the following options, depending on your business
scenario:
If you want that the line item is not included anymore in the selected
monthly invoice, do the following:
Edit the line item by using the transaction <LB>FB02</>.
Select the line item and click <ZK>Invoice Summary</>.
Deselect the <ZK>Relevancy</> field.
Save your changes.
If you want to change the closing date of the line item in question, do
the following:
Edit the line item by using the transaction <LB>FB02</>.
Select the line item.
Change the date in the <ZK>Bline date</> field.
Save your changes.
If you want that the monthly invoice is created in a separated invoice
level, do the following:
Edit the line item by using the transaction <LB>FB02</>.
Select the line item and click <ZK>Invoice Summary</>.
Select <ZK>Separate Inv.</> and enter a description in the <ZK>Group
Unit </> field.
If you want keep the line item, then you must cancel the invoices with
closing dates equal or later than the closed date of the current line
items and create the invoices again with consistent closing dates. To do
so, select the invoice summary monthly invoice or payer's invoice in
question, right-click it and cancel it.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ISJP653 - Monthly Invoice already created at &2. Invoice &3 &1 cannot be created. ?

  The SAP error message ISJP653 indicates that a monthly invoice has already been created for a specific period, and therefore, a new invoice cannot be generated for that same period. This error typically occurs in the context of billing processes, particularly in industries where monthly invoicing is standard, such as utilities or subscription services.
  Cause:
  
  Duplicate Invoice Creation: The system has detected that an invoice for the specified period (indicated by &2) has already been created, and it prevents the creation of another invoice for the same period.
  Incorrect Period Selection: The user may have selected the wrong period when attempting to create the invoice.
  System Configuration: There may be settings in the system that restrict the creation of multiple invoices for the same billing period.
  
  Solution:
  
  Check Existing Invoices: Verify if an invoice for the specified period has indeed been created. You can do this by checking the billing documents in the relevant transaction (e.g., using transaction codes like VF03 for billing document display).
  Adjust Period Selection: If you intended to create an invoice for a different period, ensure that you select the correct billing period before attempting to create the invoice again.
  Review Billing Configuration: If you believe that the system should allow multiple invoices for the same period (for example, in cases of corrections or adjustments), consult with your SAP administrator or functional consultant to review the configuration settings related to billing and invoicing.
  Use Credit Memos or Adjustments: If you need to make changes to an already created invoice, consider using credit memos or adjustment invoices instead of trying to create a new invoice for the same period.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Billing Document), VF02 (Change Billing Document), and VF03 (Display Billing Document).
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation related to billing processes and invoicing to understand the business rules and configurations that may affect invoice creation.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult SAP's help resources for further assistance.