How To Fix /ISDFPS/MM_OPEN_DOCS038 - PReq &1, item &2, (&3) was deleted with the online transaction

SAP Error Message - Details

• Message type: E = Error

• Message class: /ISDFPS/MM_OPEN_DOCS -

• Message number: 038

• Message text: PReq &1, item &2, (&3) was deleted with the online transaction

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ISDFPS/MM_OPEN_DOCS038 - PReq &1, item &2, (&3) was deleted with the online transaction ?

  The SAP error message /ISDFPS/MM_OPEN_DOCS038 indicates that a Purchase Requisition (PReq) has been deleted through an online transaction. This error typically arises in the context of materials management and procurement processes within SAP.
  Cause:
  The error occurs when a user attempts to perform an action on a Purchase Requisition that has already been deleted. This can happen due to various reasons, such as:
  
  The Purchase Requisition was deleted by another user or process while you were trying to access it.
  There was a mistake in the transaction where the requisition was unintentionally deleted.
  The system is trying to access a document that no longer exists in the database.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Deletion: Check if the Purchase Requisition (PReq) and its specific item are indeed deleted. You can do this by navigating to the relevant transaction (e.g., ME53N for display) and entering the PReq number to see if it exists.
  
  
  Check Change Logs: If you have access, review the change logs for the Purchase Requisition to see who deleted it and when. This can provide insight into whether it was an intentional action.
  
  
  Recreate the PReq: If the PReq was deleted and you need it, you may need to recreate it. Ensure that all necessary information is captured accurately.
  
  
  Consult with Users: If multiple users are involved in the procurement process, communicate with them to understand if the deletion was part of a larger process or if it was an error.
  
  
  System Configuration: If this error occurs frequently, it may be worth reviewing the system configuration and user permissions to ensure that only authorized users can delete Purchase Requisitions.
  
  
  SAP Notes and Support: If the issue persists or if you suspect it is a bug, check the SAP Support Portal for any relevant SAP Notes or patches that may address this issue. You can also reach out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME53N (Display Purchase Requisition), ME52N (Change Purchase Requisition), and ME51N (Create Purchase Requisition).
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to manage Purchase Requisitions to prevent unauthorized deletions.
  Training and Documentation: Provide training for users on how to handle Purchase Requisitions properly, including the implications of deleting them.
  
  By following these steps, you should be able to address the error and prevent it from occurring in the future.