How To Fix /ISDFPS/MM_OPEN_DOCS034 - Reference PO &1, item &2 was reduced by the requirement (&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: /ISDFPS/MM_OPEN_DOCS -

• Message number: 034

• Message text: Reference PO &1, item &2 was reduced by the requirement (&3)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ISDFPS/MM_OPEN_DOCS034 - Reference PO &1, item &2 was reduced by the requirement (&3) ?

  The SAP error message /ISDFPS/MM_OPEN_DOCS034 indicates that there is an issue with a Purchase Order (PO) where the quantity has been reduced due to a requirement. This message typically arises in the context of materials management and procurement processes within SAP.
  Cause:
  The error message is triggered when:
  
  A requirement (such as a production order, sales order, or stock transfer) has been created that reduces the available quantity of a specific item in a Purchase Order.
  The system is trying to process a transaction (like a goods receipt or an invoice) that references a PO item, but the quantity available has been reduced by the requirement, leading to a mismatch.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Purchase Order: 
  
  Go to the transaction code ME23N (Display Purchase Order) and check the details of the PO referenced in the error message.
  Verify the item and the quantity to see if it matches the expected values.
  
  
  
  Review Requirements:
  
  Identify the requirement that caused the reduction. This could be a production order, sales order, or any other document that consumes the stock.
  Use transaction codes like CO03 (Display Production Order) or VA03 (Display Sales Order) to check the related documents.
  
  
  
  Adjust Quantities:
  
  If the requirement is valid and the PO needs to be adjusted, you may need to change the quantity in the PO to reflect the new requirements.
  Alternatively, if the requirement is no longer needed, consider canceling or adjusting it.
  
  
  
  Check Stock Levels:
  
  Use transaction code MMBE (Stock Overview) to check the current stock levels of the material in question. Ensure that there is enough stock to fulfill the requirements.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about the validity of the requirement or the PO, consult with relevant stakeholders (e.g., procurement, production, or sales teams) to clarify the situation.
  
  
  
  Reprocess the Transaction:
  
  After making the necessary adjustments, try to reprocess the transaction that triggered the error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display PO), MMBE (Stock Overview), CO03 (Display Production Order), and VA03 (Display Sales Order).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  Documentation: Review SAP documentation or help files for more detailed explanations of the materials management processes and how they interact with purchase orders.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.