How To Fix IP657 - Task list &1 &2 &3 cannot be used owing to deletion flag set

SAP Error Message - Details

• Message type: E = Error

• Message class: IP - Messages for preventive maintenance

• Message number: 657

• Message text: Task list &1 &2 &3 cannot be used owing to deletion flag set

What causes this issue?

The following may have happened:
You tried to assign a <DS:GLOS.3526C2E2AFAB52B9E10000009B38F974>task
list</> to a <DS:GLOS.3526C2E6AFAB52B9E10000009B38F974>maintenance-</>
or <DS:GLOS.3526C33FAFAB52B9E10000009B38F974>service notification</>,
which is flagged for deletion.
The <DS:GLOS.3526C2E2AFAB52B9E10000009B38F974>task list</>, which is
entered in the order default values of the service product for the
outline agreement item, has been flagged for deletion.

System Response

You cannot use task lists with a deletion flag in notifications or
orders.

How to fix this error?

Reset the deletion flag in the task list or enter another task list.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IP657 - Task list &1 &2 &3 cannot be used owing to deletion flag set ?

  The SAP error message IP657 indicates that a task list cannot be used because a deletion flag has been set. This typically occurs in the context of maintenance planning and task list management within the SAP system. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  Deletion Flag Set: The primary reason for this error is that the task list (which could be a maintenance task list, routing, or similar) has been marked for deletion. This means that the task list is no longer considered valid for use in planning or execution.
  Data Integrity Issues: Sometimes, the deletion flag may be set due to data integrity issues or incorrect data handling in the system.
  
  Solution:
  
  
  Check the Task List Status:
  
  Navigate to the relevant transaction (e.g., IP02 for changing task lists).
  Enter the task list number and check its status. If the deletion flag is set, you will need to remove it.
  
  
  
  Remove the Deletion Flag:
  
  If you have the necessary authorizations, you can remove the deletion flag from the task list. This is typically done in the task list maintenance screen.
  Look for an option to "Delete Flag" or "Set Deletion Flag" and ensure it is unchecked.
  
  
  
  Consult with Your SAP Administrator:
  
  If you do not have the necessary permissions to change the status of the task list, contact your SAP administrator or the person responsible for SAP maintenance data management. They can assist in removing the deletion flag.
  
  
  
  Check for Dependencies:
  
  Ensure that there are no dependencies or linked objects that might be causing the task list to be flagged for deletion. Sometimes, related objects may need to be addressed first.
  
  
  
  Review Documentation:
  
  Check SAP documentation or help files for any specific instructions related to the task list you are working with. There may be additional steps or considerations based on your organization's configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IP01 (Create Task List), IP02 (Change Task List), and IP03 (Display Task List).
  User Authorizations: Ensure that you have the appropriate authorizations to modify task lists and related objects in SAP.
  SAP Notes: Check for any SAP Notes related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  Training and Documentation: If this error occurs frequently, consider providing training or documentation for users who manage task lists to prevent the issue from recurring.
  
  By following these steps, you should be able to resolve the IP657 error and successfully manage your task lists in SAP.