How To Fix IMPORT_SALES_DOC011 - In rows "&1" and "&2" for order "&3", item ID "&4" exists more than once.

SAP Error Message - Details

• Message type: E = Error

• Message class: IMPORT_SALES_DOC - Messages for Import Sales Docement from Excel

• Message number: 011

• Message text: In rows "&1" and "&2" for order "&3", item ID "&4" exists more than once.

Row "&v2&" not uploaded. Please correct item data.

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message IMPORT_SALES_DOC011 - In rows "&1" and "&2" for order "&3", item ID "&4" exists more than once. ?

  The SAP error message IMPORT_SALES_DOC011 indicates that there is a duplicate entry for a specific item in a sales order. This error typically occurs during the import of sales documents, such as when using a data upload tool or during an interface process. The message specifies that in the specified rows, the item ID exists more than once for the given order.
  Cause:
  
  
  Duplicate Data: The most common cause of this error is that the data being imported contains duplicate entries for the same item in the same sales order. This can happen due to:
  
  Errors in the data preparation phase where the same item is listed multiple times.
  Issues in the data extraction process from the source system.
  Manual entry errors if the data is being entered directly.
  
  
  
  Data Format Issues: Sometimes, the data format or structure may not align with the expected format in SAP, leading to misinterpretation of the records.
  
  
  Solution:
  
  
  Check the Data Source: Review the data being imported to identify and remove any duplicate entries for the specified order and item ID. Ensure that each item in a sales order is unique.
  
  
  Data Validation: Implement validation checks in the data preparation process to catch duplicates before attempting to import the data into SAP.
  
  
  Use Unique Identifiers: If applicable, ensure that each item in the sales order has a unique identifier or line item number to avoid duplication.
  
  
  Error Handling: If you are using a program or interface to import data, consider adding error handling to manage duplicates gracefully, such as skipping duplicates or logging them for review.
  
  
  Testing: After making corrections, test the import process with a smaller dataset to ensure that the issue is resolved before attempting a larger import.
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like VA01 (Create Sales Order) or VA02 (Change Sales Order) to manually check the sales order in SAP and verify the items.
  Data Upload Tools: If you are using tools like LSMW (Legacy System Migration Workbench) or BAPIs for data import, ensure that the mapping and structure are correctly set up to prevent duplicates.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to sales order imports or data handling.
  
  By following these steps, you should be able to resolve the IMPORT_SALES_DOC011 error and successfully import your sales documents into SAP.