How To Fix IMPORT_SALES_DOC009 - In rows "&1" and "&2", order ID "&3" exists more than once.

SAP Error Message - Details

• Message type: E = Error

• Message class: IMPORT_SALES_DOC - Messages for Import Sales Docement from Excel

• Message number: 009

• Message text: In rows "&1" and "&2", order ID "&3" exists more than once.

Row "&v2&" not uploaded. Please correct order data.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IMPORT_SALES_DOC009 - In rows "&1" and "&2", order ID "&3" exists more than once. ?

  The SAP error message IMPORT_SALES_DOC009 indicates that there is a duplicate order ID in the sales document import process. This error typically occurs when you are trying to import sales documents (like sales orders) into the SAP system, and the system detects that the same order ID appears more than once in the data being imported.
  Cause:
  
  Duplicate Data: The most common cause of this error is that the data being imported contains duplicate entries for the same order ID. This can happen due to issues in the data extraction process or if the data source itself has duplicates.
  Incorrect Mapping: If the mapping of fields during the import process is incorrect, it may lead to the same order ID being processed multiple times.
  Data Preparation Errors: Errors in data preparation, such as merging datasets without proper checks for uniqueness, can also lead to this issue.
  
  Solution:
  
  Check the Data Source: Review the data source from which you are importing the sales documents. Ensure that there are no duplicate entries for the order IDs. You can use tools like Excel or SQL queries to identify duplicates.
  Remove Duplicates: If duplicates are found, remove them from the dataset before attempting the import again. Ensure that each order ID is unique.
  Data Validation: Implement data validation checks in your data preparation process to prevent duplicates from being created in the first place.
  Review Import Logic: If you are using a custom program or script to import the data, review the logic to ensure that it correctly handles duplicates and does not attempt to import the same order ID multiple times.
  Testing: After making corrections, test the import process with a smaller dataset to ensure that the issue is resolved before attempting a full import.
  
  Related Information:
  
  Transaction Codes: You may want to check transaction codes like VA01 (Create Sales Order) or VA02 (Change Sales Order) to see how the data is structured in the SAP system.
  SAP Notes: Check SAP Notes for any known issues or patches related to the import of sales documents.
  Data Import Tools: If you are using tools like LSMW (Legacy System Migration Workbench) or BAPIs for data import, ensure that the configurations are set correctly to handle duplicates.
  
  By following these steps, you should be able to resolve the IMPORT_SALES_DOC009 error and successfully import your sales documents into the SAP system.