How To Fix ILM235 - Person responsible must have partner type "user"

SAP Error Message - Details

• Message type: E = Error

• Message class: ILM - Basic Maintenance Processing

• Message number: 235

• Message text: Person responsible must have partner type "user"

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message ILM235 - Person responsible must have partner type "user" ?

  The SAP error message ILM235, which states "Person responsible must have partner type 'user'," typically occurs in the context of Information Lifecycle Management (ILM) when you are trying to assign a person responsible for a specific task or object, and the system requires that this person be defined as a user in the SAP system.
  Cause:
  The error is triggered when the system checks the partner type of the person responsible you are trying to assign. In SAP, partner types are used to categorize different entities (like customers, vendors, or users). The partner type "user" is specifically meant for individuals who have access to the SAP system and can perform actions within it. If the person you are trying to assign does not have the partner type "user," the system will not allow the assignment and will throw this error.
  Solution:
  To resolve the ILM235 error, you need to ensure that the person responsible you are trying to assign is set up correctly in the SAP system as a user. Here are the steps you can take:
  
  
  Check User Master Data:
  
  Go to transaction code SU01 (User Maintenance).
  Enter the user ID of the person responsible and check if the user exists.
  If the user does not exist, you will need to create a new user.
  
  
  
  Create or Update User:
  
  If the user exists but is not set up correctly, you may need to update their details.
  Ensure that the user has the necessary roles and authorizations to perform the required tasks.
  
  
  
  Assign Partner Type:
  
  Make sure that the user is assigned the correct partner type. This can usually be done in the user master record or through the relevant configuration settings in the system.
  
  
  
  Check User Status:
  
  Ensure that the user is active and not locked or deactivated.
  
  
  
  Re-attempt the Assignment:
  
  After confirming that the user is set up correctly, try to assign them as the person responsible again.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU01: User Maintenance
  SU10: Mass User Maintenance (if you need to update multiple users)
  
  
  
  Authorization Issues:
  
  If you do not have the necessary permissions to view or edit user data, you may need to contact your SAP security administrator.
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for Information Lifecycle Management for more details on user roles and partner types.
  
  
  
  Support:
  
  If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  
  By ensuring that the person responsible is correctly set up as a user in the SAP system, you should be able to resolve the ILM235 error.