How To Fix IL401 - Reference functional location & does not have a status

SAP Error Message - Details

• Message type: E = Error

• Message class: IL - PM: ILOM - Functional Locations

• Message number: 401

• Message text: Reference functional location & does not have a status

What causes this issue?

From Release 3.0 onwards, general status management can be used for
reference functional locations.
Reference functional locations entered under previous Releases are
automatically added to the status management when changes are made.

System Response

The status screen cannot be called in display mode.

How to fix this error?

In the case of an individual functional location, proceed as follows:
call up the functional location &V1& in change mode.
press "Save" without making any further entries.
RESET N1
In the case of a series of functional locations, use program RISTRL02
in which you perform the procedure outlined above automatically for all
reference functional locations which are not yet added to status
management.
Read the program documentation before calling the program.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IL401 - Reference functional location & does not have a status ?

  The SAP error message IL401 indicates that a reference functional location is being used in a transaction, but it does not have a status assigned to it. This can occur in various scenarios, particularly when dealing with maintenance planning, work orders, or functional location management.
  Cause:
  
  Missing Status: The functional location referenced does not have a status assigned. In SAP, functional locations must have a status to indicate whether they are active, inactive, or under maintenance.
  Configuration Issues: There may be configuration issues in the system that prevent the status from being assigned or recognized.
  Data Integrity Issues: The functional location may not have been properly created or may have been deleted or archived, leading to inconsistencies in the data.
  
  Solution:
  
  
  Check Functional Location Status:
  
  Navigate to the functional location in question using transaction code IL03 (Display Functional Location).
  Verify if the status is set correctly. If it is not, you may need to update it using transaction code IL02 (Change Functional Location).
  
  
  
  Assign a Status:
  
  If the functional location does not have a status, you can assign one. Ensure that the status reflects the current state of the functional location (e.g., active, inactive).
  
  
  
  Review Configuration:
  
  Check the configuration settings for functional locations in the SAP system. Ensure that the status management is correctly set up in the system.
  
  
  
  Data Consistency Check:
  
  Run data consistency checks to ensure that there are no other issues with the functional location or related master data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed guidance on managing functional locations and their statuses.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Functional Location: A functional location is a physical or logical structure in which maintenance activities are performed. It is essential for organizing maintenance tasks and tracking equipment.
  Status Management: In SAP, status management is crucial for controlling the lifecycle of functional locations, work orders, and other objects. It helps in managing the availability and usability of these objects.
  Transaction Codes:
  
  IL01: Create Functional Location
  IL02: Change Functional Location
  IL03: Display Functional Location
  IL04: Change Functional Location Status
  
  
  
  By following these steps, you should be able to resolve the IL401 error and ensure that the functional location is properly configured in your SAP system.