How To Fix ICC_TR188 - Document &1 contains cleared items

SAP Error Message - Details

• Message type: E = Error

• Message class: ICC_TR - Turkey

• Message number: 188

• Message text: Document &1 contains cleared items

What causes this issue?

The document contains cleared line items and cannot be reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reverse the clearing process.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ICC_TR188 - Document &1 contains cleared items ?

  The SAP error message ICC_TR188 indicates that a document contains cleared items, which means that the document in question has line items that have already been cleared or settled. This can occur in various financial transactions, such as when dealing with accounts payable, accounts receivable, or general ledger entries.
  Cause:
  
  Cleared Items: The document you are trying to process includes items that have already been cleared. This typically happens when a payment has been made against an invoice, and the invoice has been marked as cleared in the system.
  Incorrect Document Processing: Attempting to perform actions (like reversal, adjustment, or posting) on documents that should not be modified because they are already settled.
  Data Integrity Issues: There may be inconsistencies in the data, such as incorrect postings or manual adjustments that have not been properly reflected in the system.
  
  Solution:
  
  Review the Document: Check the document referenced in the error message to identify which items are cleared. You can do this by using transaction codes like FB03 (Display Document) to view the document details.
  Identify Cleared Items: Look for line items that have a clearing status. You can use transaction code FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to see the status of the items.
  Reconcile Cleared Items: If you need to make adjustments, ensure that you are not trying to modify cleared items. If necessary, you may need to reverse the clearing or make adjustments to the original documents before proceeding.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team to ensure that any actions taken are in compliance with your organization's financial policies.
  Use Transaction Codes: If you need to reverse a clearing, you can use transaction codes like F.80 (Clear Open Items) or F.32 (Clear Vendor) to manage cleared items appropriately.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  Documentation: Refer to SAP documentation for financial accounting (FI) to understand how clearing works and the implications of modifying cleared items.
  Training: If this error occurs frequently, consider training sessions for users on how to handle cleared items and the proper procedures for document processing in SAP.
  
  By following these steps, you should be able to resolve the ICC_TR188 error and ensure that your financial documents are processed correctly.