How To Fix HRTMC_DR040 - No personnel number exists for person &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTMC_DR - Data Collection

• Message number: 040

• Message text: No personnel number exists for person &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTMC_DR040 - No personnel number exists for person &1 ?

  The SAP error message HRTMC_DR040 ("No personnel number exists for person &1") typically occurs in the context of SAP's Talent Management or Human Resources modules. This error indicates that the system cannot find a personnel number associated with the specified person (identified by &1, which is a placeholder for the person's identifier).
  Causes:
  
  Missing Personnel Data: The person in question may not have been assigned a personnel number in the SAP system. This can happen if the employee record has not been created or if the record was deleted.
  Incorrect Person Identifier: The identifier used to reference the person may be incorrect or not formatted properly.
  Data Synchronization Issues: If the SAP system is integrated with other systems (like an external HR system), there may be synchronization issues leading to missing personnel numbers.
  User Authorization: The user may not have the necessary authorizations to view the personnel data for the specified person.
  
  Solutions:
  
  Check Personnel Records: Verify that the personnel number exists for the individual in question. You can do this by navigating to the relevant HR infotype (e.g., IT0001) and checking if the employee record is present.
  Create or Update Personnel Data: If the personnel number does not exist, you may need to create a new employee record or update an existing one to ensure that the personnel number is assigned.
  Verify Input Data: Ensure that the identifier used to reference the person is correct. Double-check for typos or formatting issues.
  Check Authorizations: Ensure that the user has the necessary permissions to access the personnel data. If not, consult with your SAP security administrator to adjust the authorizations.
  Data Synchronization: If the issue is related to data synchronization with external systems, check the integration settings and ensure that data is being transferred correctly.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check personnel records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to HR master data management for best practices on maintaining personnel records.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.