How To Fix HRTIM00REC047 - Quota record with the key &1 &2 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 047

• Message text: Quota record with the key &1 &2 does not exist

What causes this issue?

You want to change a time quota record with the internal key &V1& &V2&.
However, there are no records of this type in the internal buffer.

System Response

Processing cannot continue.

How to fix this error?

Check whether you are using the correct processing mode. For example,
in time quota compensation, you must select a record with the internal
key in the "Insert" or "Change" mode. If you use the change mode, the
compensation record should have already compensated the corresponding
quota record.
If you are in the correct processing mode, check whether a database
record with the key &V1& &V2& actually exists. If this is the case,
then a programming error exists; you should then contact your Human
Resources administrator or the system administrator.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC047 - Quota record with the key &1 &2 does not exist ?

  The SAP error message HRTIM00REC047 indicates that a quota record with the specified key does not exist in the system. This error typically occurs in the context of time management and personnel administration when the system is trying to access or manipulate a quota record (such as vacation or sick leave) that has not been created or has been deleted.
  Cause:
  
  Missing Quota Record: The quota record for the employee in question has not been created or has been deleted.
  Incorrect Key: The key parameters (such as employee ID and quota type) being used to access the record may be incorrect.
  Data Consistency Issues: There may be inconsistencies in the data, possibly due to a failed update or migration process.
  Authorization Issues: The user may not have the necessary authorizations to view or manipulate the quota records.
  
  Solution:
  
  
  Check Quota Records: Verify if the quota record exists for the employee by navigating to the relevant infotype (e.g., Infotype 2006 for Absences) in the SAP system. You can use transaction code PA20 (Display HR Master Data) to check the employee's records.
  
  
  Create Missing Quota Record: If the quota record does not exist, you may need to create it. This can typically be done using transaction code PA30 (Maintain HR Master Data) or through the relevant time management infotype.
  
  
  Verify Key Parameters: Ensure that the key parameters being used to access the quota record are correct. This includes checking the employee ID and the type of quota being referenced.
  
  
  Check for Data Consistency: If there are data consistency issues, you may need to run consistency checks or consult with your SAP Basis or HR team to resolve any underlying data issues.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access and modify quota records. This may involve checking user roles and permissions.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or consult with your SAP support team for further assistance.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes related to time management, such as Infotype 2006 (Absences) and Infotype 2001 (Absence Quotas).
  Transaction Codes: Common transaction codes for HR data management include:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PT50: Time Evaluation
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution. If the problem continues, consider reaching out to your SAP support team for further assistance.