How To Fix HRTIM00REC012 - Only records of less than one day allowed for attendance/absence type &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 012

• Message text: Only records of less than one day allowed for attendance/absence type &

What causes this issue?

According to the Customizing settings, the attendance/absence &V1&
permits only partial-day records, that is, attendances/absences that do
not span an entire workday, such as a doctor's appointment.

System Response

The system recognizes partial-day attendances and absences from the fact
that the number of payroll hours is less than the number of planned
hours of the work schedule variant <ZH>applying to that day</>.
Partial-day absences (for example, with clock times) entered for a
<zh>non-working day</> are automatically evaluated as whole-day absences
since the number of planned hours for that day is zero. You therefore
cannot save the current infotype record, because in this case the number
of payroll hours is not less than the number of planned working hours of
the applicable work schedule.

How to fix this error?

Check the Customizing settings for the relevant attendance or absence
and for partial-day records to check whether the day has a work schedule
has zero planned working hours.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC012 - Only records of less than one day allowed for attendance/absence type & ?

  The SAP error message HRTIM00REC012 indicates that there is an issue with the attendance or absence record being processed in the SAP system. Specifically, this error occurs when the system detects that the duration of the attendance or absence type being recorded is less than one day, which is not allowed for certain types of records.
  Cause:
  
  
  Record Duration: The primary cause of this error is that the attendance or absence record being entered has a duration that is less than one full day. This could happen if:
  
  The start and end times of the attendance/absence record are set incorrectly.
  The record is intended to represent a full day but is mistakenly entered with partial hours.
  
  
  
  Configuration Settings: Certain attendance or absence types may be configured in the system to only allow full-day records. If the record does not meet these criteria, the error will be triggered.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Record Duration:
  
  Review the start and end times of the attendance or absence record. Ensure that the duration is at least one full day.
  If the record is meant to represent a partial day, verify if the absence type allows for such entries.
  
  
  
  Adjust Attendance/Absence Type:
  
  If the absence type is configured to only allow full-day entries, consider changing the type to one that allows partial days if that is appropriate for your situation.
  Consult with your HR or SAP administrator to understand the configuration of the absence types in your system.
  
  
  
  Correct Data Entry:
  
  If the data entry was incorrect, correct the start and end times to reflect a full day.
  Ensure that the correct absence or attendance type is selected based on the duration of the record.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to attendance and absence management for further guidance on the specific types and their configurations.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on attendance/absence types.
  Configuration Settings: Familiarize yourself with the configuration settings for attendance and absence types in your SAP system, as these can vary based on organizational requirements.
  User Training: Ensure that users entering attendance and absence records are trained on the correct procedures and understand the implications of the different types of records.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.