How To Fix HRTIM00REC005 - Maximum of &2 calendar days allowed for attendance/absence type &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 005

• Message text: Maximum of &2 calendar days allowed for attendance/absence type &1

What causes this issue?

An upper limit of &V2& calendar days has been set in Customizing for
the attendance or absence type &V1& you have entered.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Shorten the attendance or absence, or choose another attendance or
absence type.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC005 - Maximum of &2 calendar days allowed for attendance/absence type &1 ?

  The SAP error message HRTIM00REC005 indicates that there is a restriction on the maximum number of calendar days allowed for a specific attendance or absence type in the SAP system. This error typically occurs when an employee tries to record an attendance or absence that exceeds the defined limit for that type.
  Cause:
  The error is triggered when:
  
  An employee attempts to enter an attendance or absence record that exceeds the maximum number of calendar days allowed for that specific type (e.g., sick leave, vacation).
  The configuration settings in the SAP system for the attendance/absence type have a defined limit that is being violated.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Access the configuration settings for the attendance/absence type in the SAP system. This can typically be done through the SPRO transaction code.
  Navigate to the relevant section for Time Management and check the settings for the specific attendance/absence type that is causing the error.
  Look for the maximum number of days allowed and adjust it if necessary, based on your organization's policies.
  
  
  
  Review Employee Request:
  
  Verify the employee's request for attendance or absence. Ensure that the number of days they are trying to record does not exceed the allowed limit.
  If the request is valid but exceeds the limit, consider splitting the request into multiple entries that comply with the maximum days allowed.
  
  
  
  Consult with HR or Payroll:
  
  If you are unsure about the correct configuration or the policies regarding attendance/absence types, consult with your HR or payroll department for guidance.
  
  
  
  User Training:
  
  Ensure that employees are aware of the limits for attendance and absence types to prevent future occurrences of this error.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PT50 (Time Evaluation) to view or modify attendance/absence records.
  Documentation: Refer to SAP Help documentation for Time Management to understand the configuration options and limits for attendance and absence types.
  Support: If the issue persists after checking configurations and employee requests, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to resolve the error and ensure compliance with the attendance and absence policies in your organization.