How To Fix HRSFEC_CE_PURGE003 - Data of entity &1 was purged completely at &2 &3 (UTC).

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSFEC_CE_PURGE - Messages related to Purge Details from Compound Employee API

• Message number: 003

• Message text: Data of entity &1 was purged completely at &2 &3 (UTC).

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRSFEC_CE_PURGE003 - Data of entity &1 was purged completely at &2 &3 (UTC). ?

  The SAP error message HRSFEC_CE_PURGE003 indicates that data for a specific entity has been completely purged from the system at a specified date and time (in UTC). This message is typically related to the data management processes within SAP SuccessFactors, particularly in the context of data retention and purging policies.
  Cause:
  
  Data Retention Policy: The error is often triggered by the implementation of a data retention policy that automatically purges data after a certain period. This is a standard practice to comply with data privacy regulations or internal data management policies.
  Manual Purging: Data may have been manually purged by an administrator or through a scheduled job that cleans up old or unnecessary data.
  System Configuration: The system may be configured to automatically delete certain types of data after a defined period, which can lead to this message being generated.
  
  Solution:
  
  Review Data Retention Settings: Check the data retention settings in your SAP SuccessFactors instance to understand the policies in place. You may need to adjust these settings if you want to retain data longer.
  Data Backup: Ensure that you have appropriate backups of important data before purging occurs. This can help in restoring data if needed.
  Consult Documentation: Refer to the SAP SuccessFactors documentation for guidance on data retention and purging processes. This can provide insights into how to manage data effectively.
  Contact Support: If you believe the purging was not intended or if you need assistance in recovering data, consider reaching out to SAP Support for help.
  
  Related Information:
  
  Data Purging: Understand the implications of data purging, including compliance with regulations like GDPR, which may require organizations to manage personal data carefully.
  Audit Logs: Check audit logs to see if there were any actions taken that led to the purging of data. This can help identify if it was a scheduled job or a manual action.
  Entity Specifics: The entity referenced in the error message (indicated by &1) can provide context on what type of data was purged (e.g., employee records, performance data, etc.). Understanding the specific entity can help in assessing the impact of the purge.
  
  By following these steps, you can better understand the cause of the error message and take appropriate actions to manage your data retention policies effectively.