How To Fix HRRSM00262 - No check of personnel numbers - employee is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 262

• Message text: No check of personnel numbers - employee is not active

What causes this issue?

The employee does not have the status 'active' in your enterprise. This
means that the check could not be completed.

System Response

The data could not be processed.

How to fix this error?

Use the 'Reorganize' function to delete data that has already been
transferred.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00262 - No check of personnel numbers - employee is not active ?

  The SAP error message HRRSM00262, which states "No check of personnel numbers - employee is not active," typically occurs in the context of HR processes, particularly when dealing with personnel administration or payroll functions. This error indicates that the system is unable to perform a check on the specified personnel number because the employee associated with that number is not currently active in the system.
  Cause:
  
  Inactive Employee Status: The most common cause of this error is that the employee's status in the system is set to inactive. This could be due to various reasons such as termination, leave of absence, or other administrative actions.
  Data Entry Errors: There may be a mistake in the personnel number entered, leading to a reference to an inactive or non-existent employee.
  Time Constraints: The employee may have been active in the past but is currently inactive due to the date range being processed (e.g., payroll run for a period after the employee's termination date).
  
  Solution:
  
  Check Employee Status: Verify the status of the employee in the SAP system. You can do this by navigating to the relevant infotype (e.g., IT0000 - Actions) to see if the employee is marked as inactive.
  Update Employee Status: If the employee should be active (e.g., if they have returned from leave), update their status accordingly. This may involve changing the action in the infotype to reflect their current employment status.
  Correct Personnel Number: Ensure that the personnel number entered is correct. Double-check for any typographical errors or incorrect entries.
  Review Time Period: If the error occurs during a payroll run, ensure that the payroll period being processed includes the time when the employee was active.
  Consult with HR: If you are unsure about the employee's status or the necessary actions to take, consult with your HR department or system administrator for guidance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HR, such as IT0000 (Actions), IT0001 (Organizational Assignment), and IT0002 (Personal Data), as these will help you manage employee statuses.
  Authorization: Ensure that you have the necessary authorizations to view and modify employee records in the SAP system.
  Documentation: Refer to SAP documentation or help resources for more detailed information on handling personnel administration errors.
  
  By following these steps, you should be able to resolve the HRRSM00262 error and ensure that the employee's status is correctly reflected in the system.