How To Fix HRRSM00231 - The employee cannot be re-hired: he/she is already active

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 231

• Message text: The employee cannot be re-hired: he/she is already active

What causes this issue?

The employee has the status 'active' in your enterprise, and therefore
cannot be rehired.

System Response

The data could not be processed.

How to fix this error?

Use the 'Reorganize' function to remove data that has already been
transferred.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00231 - The employee cannot be re-hired: he/she is already active ?

  The SAP error message HRRSM00231 indicates that an attempt is being made to re-hire an employee who is already active in the system. This typically occurs in the context of personnel administration when trying to rehire an employee who has previously left the organization but has not been properly terminated in the system, or when the employee's status is still active.
  Cause:
  
  Active Status: The employee you are trying to rehire is still marked as active in the system.
  Incomplete Termination: The employee may have been terminated, but the termination process was not completed correctly, leaving them in an active status.
  Multiple Records: There may be multiple records for the same employee, leading to confusion in their employment status.
  
  Solution:
  
  
  Check Employee Status: Verify the current status of the employee in the system. You can do this by checking the employee's personnel file or using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Terminate the Employee: If the employee is indeed active and should not be, you may need to formally terminate their employment. This can be done using transaction code PA40 (Personnel Actions) to process a termination action.
  
  
  Review Employment Records: Ensure that there are no duplicate records for the employee. If duplicates exist, you may need to consolidate or correct them.
  
  
  Consult with HR: If you are unsure about the employee's status or the correct procedure, consult with your HR department or SAP HR specialist for guidance.
  
  
  System Configuration: In some cases, the issue may be related to system configuration or settings. If the problem persists, it may be necessary to involve your SAP support team to check for any configuration issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 for managing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP HR documentation for guidelines on managing employee statuses and actions.
  
  By following these steps, you should be able to resolve the HRRSM00231 error and successfully manage the employee's rehire process.