How To Fix HRRSM00222 - Employee is not active: leaving action could not be completed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 222

• Message text: Employee is not active: leaving action could not be completed

What causes this issue?

As the employee does not have the status 'active' in your enterprise,
you cannot execute the leaving action.

System Response

The data could not be processed.

How to fix this error?

Use the 'Reorganize' function to remove data that has already been
transferred.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00222 - Employee is not active: leaving action could not be completed ?

  The SAP error message HRRSM00222, which states "Employee is not active: leaving action could not be completed," typically occurs in the Human Resources (HR) module when attempting to process a leaving action (such as termination or resignation) for an employee who is not currently active in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Inactive Employee Status: The employee may have already been terminated or is in a status that does not allow for further actions (e.g., retired, on leave, etc.).
  Incorrect Date: The action may be attempted on a date that is outside the employee's active period.
  Data Entry Error: There may be a mistake in the employee's data, such as incorrect personnel number or organizational assignment.
  Pending Actions: There might be pending actions or processes that need to be completed before the leaving action can be processed.
  
  Solution:
  
  Check Employee Status: Verify the employee's current status in the system. You can do this by checking the employee's personnel file or using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Review Dates: Ensure that the action is being processed within the correct date range. The employee should be active on the date of the leaving action.
  Correct Data Entry: Double-check the personnel number and other relevant details to ensure they are entered correctly.
  Complete Pending Actions: If there are any pending actions (like leave requests or other HR processes), resolve those before attempting the leaving action again.
  Consult with HR Team: If you are unsure about the employee's status or the correct procedure, consult with your HR team or system administrator for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for processing actions) to navigate the HR module effectively.
  Authorization: Ensure that you have the necessary authorizations to perform the leaving action. Lack of proper permissions can also lead to errors.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  System Configuration: Sometimes, the issue may be related to system configuration or settings. If the problem persists, it may be necessary to involve your SAP Basis or HR configuration team.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.