How To Fix HRRSM00221 - Only the head office of an employee can initiate a leaving action

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 221

• Message text: Only the head office of an employee can initiate a leaving action

What causes this issue?

Only the personnel department of the employee's head office can change
employee data. This data has been sent by a branch other than the head
office of the employee.

System Response

The data cannot be processed further.

How to fix this error?

Only the head office of the employee can initiate the leaving action.
Use the 'Reorganize' function to remove the data that has already been
transferred.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00221 - Only the head office of an employee can initiate a leaving action ?

  The SAP error message HRRSM00221, which states "Only the head office of an employee can initiate a leaving action," typically occurs in the context of Human Resources (HR) management within the SAP system. This error indicates that the action you are trying to perform (in this case, a leaving action for an employee) can only be initiated by the head office or the primary location of the employee's record.
  Cause:
  
  Organizational Structure: The employee's organizational assignment is set up in such a way that only the head office (or a specific organizational unit) has the authority to process certain actions, such as leaving actions.
  Authorization Issues: The user attempting to perform the action may not have the necessary authorizations to initiate a leaving action for employees who are not assigned to their specific organizational unit.
  Employee Assignment: The employee may be assigned to a different office or location that is not recognized as the head office in the system.
  
  Solution:
  
  Check Employee Assignment: Verify the employee's organizational assignment in the SAP system. Ensure that the employee is correctly assigned to the head office or the appropriate organizational unit that has the authority to process leaving actions.
  User Authorization: Ensure that the user attempting to initiate the leaving action has the necessary authorizations. This may involve checking the user's role and permissions in the SAP system.
  Contact HR or System Administrator: If you are not the head office or do not have the necessary permissions, you may need to contact the HR department or the system administrator to initiate the leaving action on behalf of the employee.
  Use the Correct Transaction: Make sure you are using the correct transaction code or process for initiating a leaving action. Sometimes, specific transactions are designated for certain organizational units.
  
  Related Information:
  
  SAP HR Module: This error is related to the SAP Human Capital Management (HCM) module, which manages employee data, payroll, and other HR functions.
  Organizational Management: Understanding the organizational structure in SAP is crucial, as it defines how different units interact and what permissions are required for various actions.
  Documentation and Support: Refer to SAP documentation or support resources for more detailed information on handling HR-related errors and understanding the organizational structure.
  
  If the issue persists after checking the above points, it may be beneficial to consult with SAP support or your internal IT team for further assistance.