How To Fix HRRSM00212 - An employee with this personnel number already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 212

• Message text: An employee with this personnel number already exists

What causes this issue?

An employee with this SAP personnel number has already been hired.

System Response

This employee could not be hired. The data sent cannot be processed any
further.

How to fix this error?

You can delete any data that you have already sent by using the
'Reorganize' function.
Check the local personnel number, and correct it in the subsystem. Then
attempt to send the personnel number once again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00212 - An employee with this personnel number already exists ?

  The SAP error message HRRSM00212, which states "An employee with this personnel number already exists," typically occurs in the Human Resources (HR) module when you attempt to create a new employee record using a personnel number that is already assigned to an existing employee. This can happen during various HR processes, such as hiring or data entry.
  Cause:
  
  Duplicate Personnel Number: The personnel number you are trying to use is already assigned to another employee in the system.
  Data Entry Error: There may have been a mistake in entering the personnel number, leading to the attempt to create a duplicate.
  System Configuration: In some cases, the system may not be configured to allow for certain personnel number ranges, leading to conflicts.
  
  Solution:
  
  
  Verify Personnel Number: Check the personnel number you are trying to use. Ensure that it is not already assigned to another employee. You can do this by searching for the personnel number in the HR master data.
  
  
  Use a Different Personnel Number: If the personnel number is indeed in use, you will need to select a different, unique personnel number for the new employee.
  
  
  Check for Inactive Employees: Sometimes, the personnel number may be assigned to an inactive employee. If this is the case, you may need to reactivate the employee or use a different personnel number.
  
  
  Consult with HR or IT: If you are unsure about the personnel number assignment or if you believe there is an error in the system, consult with your HR department or IT support team. They can help you investigate the issue further.
  
  
  Review Configuration Settings: If you have access to system configuration, check the settings related to personnel number assignment to ensure there are no restrictions or issues that could be causing the error.
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to look up existing employee records and verify personnel numbers.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Refer to SAP HR documentation for guidelines on personnel number assignment and management.
  
  By following these steps, you should be able to resolve the HRRSM00212 error and successfully create or manage employee records in SAP.