How To Fix HRRSM00211 - An employee already has this local personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 211

• Message text: An employee already has this local personnel number

What causes this issue?

An employee with this local personnel number has already been hired.

System Response

The employee cannot be hired. The data that has been sent cannot be
processed further.

How to fix this error?

Use the 'Reorganize' function to remove data that has already been
transferred.
Check the local personnel number, and correct it in the subsystem. You
can then attempt to transfer the personnel number again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00211 - An employee already has this local personnel number ?

  The SAP error message HRRSM00211, which states "An employee already has this local personnel number," typically occurs in the Human Resources (HR) module when there is an attempt to assign a local personnel number to an employee that is already in use by another employee in the system. This can happen during various HR processes, such as creating a new employee record or updating an existing one.
  Cause:
  
  Duplicate Personnel Number: The primary cause of this error is that the local personnel number you are trying to assign is already assigned to another employee in the system.
  Data Entry Error: There may have been a mistake in data entry, leading to the attempt to assign a number that is already in use.
  System Configuration: In some cases, the configuration settings in the SAP system may not allow for the reuse of personnel numbers, leading to this error.
  
  Solution:
  
  Check Existing Personnel Numbers: Verify the personnel numbers currently assigned to employees in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the personnel number in question.
  Use a Unique Personnel Number: If the personnel number is indeed in use, you will need to assign a different, unique local personnel number to the new employee or the record you are trying to update.
  Review Data Entry: Ensure that the data being entered is correct and that there are no typographical errors leading to the duplication.
  Consult with HR or IT: If you are unsure about the personnel numbers or how to resolve the issue, consult with your HR department or IT support team for assistance. They may have access to additional tools or reports to help identify the issue.
  Check Configuration Settings: If you have the necessary permissions, review the configuration settings in the SAP system to ensure that personnel number assignment rules are set up correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage employee records effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to personnel number assignment that may provide additional insights or solutions.
  Documentation: Refer to SAP HR documentation for guidelines on managing employee records and understanding personnel number assignments.
  
  By following these steps, you should be able to resolve the HRRSM00211 error and successfully manage employee personnel numbers in your SAP system.