How To Fix HRRSM00004 - Personnel number already assigned

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 004

• Message text: Personnel number already assigned

What causes this issue?

Personnel number &V1& is already assigned. Employee data with this
personnel number was already uploaded from the external system.

System Response

The system terminates processing.
The processing status in the worklist changes to "STOP."

How to fix this error?

Check the personnel number assignment in the external system.
This data record can no longer be processed because of the error. You
can remove it from the worklist with the reorganization function.
&HINT&
This error only occurs when external assignment of personnel numbers is
defined in Customizing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00004 - Personnel number already assigned ?

  The SAP error message HRRSM00004 indicates that a personnel number you are trying to assign to an employee or a record is already in use. This typically occurs in the Human Resources (HR) module when there is an attempt to create or modify a personnel record with a number that is already assigned to another employee.
  Cause:
  
  Duplicate Personnel Number: The personnel number you are trying to assign is already assigned to another employee in the system.
  Data Entry Error: There may have been a mistake in data entry, leading to an attempt to assign an existing personnel number.
  System Configuration: The system may not be configured to allow the reuse of personnel numbers, especially if the personnel number is still active or has not been archived.
  
  Solution:
  
  
  Check Existing Personnel Numbers: Verify the personnel number you are trying to assign by checking the existing records in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Use a Different Personnel Number: If the personnel number is indeed in use, you will need to assign a different, unique personnel number to the employee or record you are trying to create or modify.
  
  
  Review Data Entry: Ensure that the personnel number is entered correctly and that there are no typographical errors.
  
  
  Consult with HR Admin: If you believe the personnel number should be available (for example, if the previous employee has left the organization), consult with your HR administrator to check if the personnel number can be released or archived.
  
  
  System Configuration: If you are an administrator, check the configuration settings in the system to ensure that personnel numbers are being managed correctly and that there are no restrictions preventing the reuse of personnel numbers.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage HR data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to personnel number assignment.
  Documentation: Review SAP HR documentation for best practices on managing personnel numbers and understanding the implications of personnel number assignments.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with SAP documentation for further troubleshooting.