How To Fix HRRSM00003 - An employee with this ID was already hired

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 003

• Message text: An employee with this ID was already hired

What causes this issue?

Hiring data for the employee with external personnel identification
&V2& was already uploaded from sender system &V1&.

System Response

The HR system cannot process this data further. It can only be
displayed.
The processing status in the worklist changes to "STOP."

How to fix this error?

The data for the employee with this personnel number can be removed
from the worklist using the reorganization function.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00003 - An employee with this ID was already hired ?

  The SAP error message HRRSM00003, which states "An employee with this ID was already hired," typically occurs in the context of the SAP Human Capital Management (HCM) module when there is an attempt to hire an employee using an ID that is already associated with an existing employee record in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Duplicate Employee ID: The most common cause is that the employee ID you are trying to use for hiring is already assigned to another employee in the system.
  Incorrect Data Entry: There may have been a mistake in entering the employee ID, leading to an attempt to hire an employee that already exists.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate records or IDs that were not cleaned up properly.
  Re-hiring: If you are trying to re-hire an employee who has previously been terminated, the system may still recognize the ID as being in use.
  
  Solutions:
  
  
  Check Existing Employee Records: Verify if the employee ID is already in use by searching for the employee in the system. You can do this through transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Use a Different Employee ID: If the ID is indeed in use, you will need to select a different employee ID for the new hire.
  
  
  Re-hire Process: If you are trying to re-hire a previously terminated employee, you may need to follow the proper re-hire process in SAP, which may involve changing the employee's status rather than creating a new record.
  
  
  Data Cleanup: If the issue arises from data migration or duplicate records, you may need to perform data cleanup to ensure that there are no duplicate employee IDs in the system.
  
  
  Consult with HR or IT: If you are unsure about the status of the employee ID or how to proceed, consult with your HR department or IT support team for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA20, PA30, PA40 (for hiring), and others that may help you navigate employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Permissions: Ensure that you have the necessary permissions to hire employees and access employee records in the system.
  
  By following these steps, you should be able to resolve the HRRSM00003 error and successfully manage employee records in SAP.