How To Fix HRPSGB_ME_NEW031 - Non-primary Student Loan deduction &1 will creates negative YTD on /CSL

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ME_NEW - Multiple Employment (Re-work Into STD)

• Message number: 031

• Message text: Non-primary Student Loan deduction &1 will creates negative YTD on /CSL

What causes this issue?

The Student Loan calculations for this employee has been re-assessed
during retrospective payroll. This can only happen on the primary
contract when all the necessary information is known.
This means that if there was a Student Loan Deduction (/CSL) on the
"old" primary contract then this cannot be re-calculated, even if the
"old" primary contract has been recalculated. So the Student Loan
Deduction on the "new" non-primary needs to be taken into account on the
"new" primary.
This happens by deducting the value already deducted from the YTD total
in COURT before the re-calculation on the primary and also from the
Student Loan Deduction (/CSL) calculated in IT.

System Response

This unfortunately has brought this contract into a negative YTD
situation. This cannot automatically be handled by the solution and so
it is necessary for the "Trigger" wage type MESL to be entered on
non-primary contract in the period that is causing problem and this will
trigger the /CSL values on the non-primary to be cleared, before the
primary is re-calculated.

How to fix this error?

On the non-primary contract enter a MESL wage type in IT0015 for each
period that needs to be recalculated.
In each of those periods, /CSL will be cleared and the table COURT entry
for the Student Loan will have the TOTDN field will be reduced by the
amount of /CSL. This means that when the Student Loan is re-calculated
on the primary, the /CSL amount will no longer exist on the non-primary.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ME_NEW031 - Non-primary Student Loan deduction &1 will creates negative YTD on /CSL ?

  The SAP error message HRPSGB_ME_NEW031 indicates that a non-primary student loan deduction is causing a negative Year-To-Date (YTD) amount on the /CSL (Cumulative Student Loan) infotype. This typically occurs in payroll processing when the deductions for student loans are not aligned correctly, leading to inconsistencies in the YTD figures.
  Cause:
  
  Incorrect Deduction Configuration: The deduction for the student loan may not be set up correctly in the system, leading to negative values.
  Multiple Deductions: If there are multiple student loan deductions for an employee, and one of them is a non-primary deduction, it may conflict with the primary deduction.
  Payroll Processing Errors: Errors during payroll processing can lead to incorrect calculations of deductions, resulting in negative YTD amounts.
  Data Entry Errors: Manual entry errors in the employee's payroll data or infotypes can also lead to this issue.
  
  Solution:
  
  Review Deduction Configuration: Check the configuration of the student loan deductions in the system. Ensure that the primary and non-primary deductions are set up correctly.
  Check Employee Infotypes: Review the employee's infotypes related to student loans (e.g., /CSL) to ensure that the amounts are correct and that there are no conflicting entries.
  Adjust Payroll Results: If the payroll has already been processed, you may need to adjust the payroll results to correct the YTD amounts. This can involve running a retroactive payroll or making manual adjustments.
  Consult SAP Documentation: Refer to SAP documentation or support for specific guidance on handling this error message, as there may be additional steps or considerations based on your system configuration.
  Test in a Sandbox Environment: If possible, replicate the issue in a test environment to understand the root cause and test potential solutions without affecting live data.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide patches or updates.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it impacts payroll processing.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.