How To Fix HRPSGB_ME_NEW032 - Non-primary Postgr. Loan deduction &1 will creates negative YTD on /PGL

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ME_NEW - Multiple Employment (Re-work Into STD)

• Message number: 032

• Message text: Non-primary Postgr. Loan deduction &1 will creates negative YTD on /PGL

What causes this issue?

The Postgraduate Loan calculations for this employee has been
re-assessed during retrospective payroll. This can only happen on the
primary contract when all the necessary information is known.
This means that if there was a Postgraduate Loan Deduction (/PGL) on the
"old" primary contract then this cannot be re-calculated, even if the
"old" primary contract has been recalculated. So the Postgraduate Loan
Deduction on the "new" non-primary needs to be taken into account on the
"new" primary.
This happens by deducting the value already deducted from the YTD total
in COURT before the re-calculation on the primary and also from the
Postgraduate Loan Deduction (/PGL) calculated in IT.

System Response

This unfortunately has brought this contract into a negative YTD
situation. This cannot automatically be handled by the solution and so
it is necessary for the "Trigger" wage type MEPG to be entered on
non-primary contract in the period that is causing problem and this will
trigger the /PGL values on the non-primary to be cleared, before the
primary is re-calculated.

How to fix this error?

On the non-primary contract enter a MEPG wage type in IT0015 for each
period that needs to be recalculated.
In each of those periods, /PGL will be cleared and the table COURT entry
for the Postgraduate Loan will have the TOTDN field will be reduced by
the amount of /PGL. This means that when the Postgraduate Loan is
re-calculated on the primary, the /PGL amount will no longer exist on
the non-primary.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ME_NEW032 - Non-primary Postgr. Loan deduction &1 will creates negative YTD on /PGL ?

  The SAP error message HRPSGB_ME_NEW032 indicates that there is an issue with a non-primary postgraduate loan deduction that is causing a negative Year-To-Date (YTD) amount on the Payroll General Ledger (PGL). This typically occurs in the context of payroll processing in the UK, particularly when dealing with postgraduate loans.
  Cause:
  
  Incorrect Deduction Amount: The deduction amount for the postgraduate loan may be incorrectly set, leading to a situation where the total deductions exceed the total earnings for the employee.
  Multiple Deductions: If there are multiple deductions for the same loan or if the employee has had adjustments made to their payroll that affect the loan deduction, this can lead to negative YTD values.
  Configuration Issues: There may be issues with the configuration of the payroll schema or the specific deduction types related to postgraduate loans.
  Data Entry Errors: Manual errors in entering payroll data can also lead to discrepancies in deductions.
  
  Solution:
  
  Review Deduction Configuration: Check the configuration of the postgraduate loan deduction in the payroll schema. Ensure that the deduction rates and limits are correctly set up.
  Check Employee Records: Review the employee's payroll records to ensure that there are no duplicate deductions or incorrect entries that could lead to negative YTD values.
  Adjust Payroll Data: If the deductions are indeed incorrect, you may need to adjust the payroll data for the affected period. This could involve reversing incorrect entries or making corrections to the deduction amounts.
  Run Payroll Simulation: Before processing the payroll, run a simulation to identify any potential issues with deductions and resolve them before finalizing the payroll.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling postgraduate loan deductions and related error messages.
  
  Related Information:
  
  Postgraduate Loan Deduction Rules: Familiarize yourself with the rules governing postgraduate loan deductions in the UK, including thresholds and repayment rates.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates to the payroll processing logic.
  Testing Environment: If possible, replicate the issue in a testing environment to better understand the cause and test potential solutions without affecting live payroll data.
  Consult with SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it appears to be a system-related issue rather than a configuration or data entry problem.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.