How To Fix HRPSGB_ME_NEW040 - EE data (relationship & key &) will be replaced with linked record data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ME_NEW - Multiple Employment (Re-work Into STD)

• Message number: 040

• Message text: EE data (relationship & key &) will be replaced with linked record data

What causes this issue?

You are trying to create a Central Person link after the hiring action
has been completed and one of the following applications are active in
your system:
E-Recruitment (NA)
Business Partner Integration (BP)

System Response

If one of the above mentioned applications are active after the a
contract has been hired, the system assigns a unique key to link the
Central Person data to the data held in that application. However, if
the system creates a Central Person link during the hiring action, then,
the linked contracts' unique key is used. In this case, the system does
not create a new unique key.
Currently, you are attempting to link two unique sets of data into one
single set, by trying to create a Central Person link after the hiring
action has been completed. In this case, the system deletes the existing
data on one of the contracts and replaces it with the data on the other
contract.
The system replaces the relationship NA (<ZH>and </>or <ZH>or </>BP) of
the contract with the key or data from the linked contract.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

How can this happen?

Consider that Employee A and Employee B were hired, but were not linked
during the hiring action. Consider also that the E-Recruitment (NA)
application is active and that the system has created relationship NA
separately for Employee A and B, with keys 00000001 and 00000002. Now,
when you try to link the two separate employees (through <ZH>PA30 </>
transaction and <LS>Reference Personnel Numbers </>(0031) infotype),
the system deletes either Employee A's or Employee B's data and
replaces it with the data from the other employee. (which means that
both employees will use either NA 00000001 or NA 00000002).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ME_NEW040 - EE data (relationship & key &) will be replaced with linked record data ?

  The SAP error message "HRPSGB_ME_NEW040 EE data (relationship & key &) will be replaced with linked record data" typically occurs in the context of Human Resources (HR) data management, particularly when dealing with employee data records and their relationships.
  Cause:
  This error message indicates that there is a conflict between the existing employee data and the new data being processed. Specifically, it suggests that the system is attempting to update or replace existing employee relationship data with information from a linked record. This can happen due to:
  
  Data Inconsistency: There may be inconsistencies between the existing employee data and the new data being imported or updated.
  Duplicate Records: The system may have detected duplicate records or relationships that are causing confusion in the data hierarchy.
  Incorrect Data Entry: Errors in data entry or incorrect relationships defined in the employee master data can lead to this issue.
  Integration Issues: If data is being imported from another system or module, there may be issues with how the data is being mapped or linked.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Review Data Relationships: Check the employee master data and relationships to ensure that they are correctly defined. Look for any inconsistencies or duplicates.
  Data Validation: Validate the data being imported or updated to ensure it matches the expected format and structure. This includes checking for any missing or incorrect fields.
  Use Transaction Codes: Utilize relevant SAP transaction codes (such as PA30 for maintaining HR master data) to review and correct the employee records.
  Check for Linked Records: Investigate the linked records mentioned in the error message. Ensure that the data in these records is accurate and does not conflict with the existing employee data.
  Consult Documentation: Refer to SAP documentation or notes related to HR data management for any specific guidelines or troubleshooting steps.
  Engage with SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if this is a recurring problem.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may help in managing employee records.
  Data Model: Understanding the HR data model in SAP can help in identifying how relationships are structured and where conflicts may arise.
  SAP Notes: Check for any SAP Notes or Knowledge Base Articles that may address this specific error message or provide additional context.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.