How To Fix HRPSGB_HER541 - Emplyoee (&2) is rejected as &1 with the same NI Number (&3) is in error.

HRPSGB_HER541 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 541

• Message text: Emplyoee (&2) is rejected as &1 with the same NI Number (&3) is in error.

Self-Explanatory Message

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HRPSGB_HER541 - Details

• The SAP error message HRPSGB_HER541 indicates that there is a problem with employee data related to National Insurance (NI) numbers in the UK payroll system. Specifically, the error states that an employee is being rejected because there is another employee with the same NI number that is in error status. Here’s a breakdown of the cause, potential solutions, and related information:
  
  Cause:
  
  Duplicate NI Numbers: The error typically arises when two or more employee records in the system have the same National Insurance number. This can happen due to data entry errors, incorrect employee records, or if an employee has been re-hired without properly clearing their previous record.
  Error Status: The employee with the same NI number is in an error state, which means that there is an issue with their payroll or personal data that needs to be resolved before processing can continue.
  
  
  Solution:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to