How To Fix HRPSGB_HER535 - Employee's Inst ID &1 does not match InstID &2 that the rept processes

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 535

• Message text: Employee's Inst ID &1 does not match InstID &2 that the rept processes

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Institution ID to which the employee belongs.
To process the data for this employee, run a report for the USS

How to fix this error?

The report does not process the employee data.

System Response

which you have run the report.
The employee belongs to a different USS Institution ID than the one for

What causes this issue?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER535 - Employee's Inst ID &1 does not match InstID &2 that the rept processes ?

  The SAP error message HRPSGB_HER535 indicates a mismatch between the Institution ID (Inst ID) of an employee and the Institution ID that is being processed in a report or transaction. This error typically arises in the context of HR processes, particularly when dealing with employee records, payroll, or reporting.
  Cause:
  
  Data Mismatch: The employee's record in the system has an Institution ID that does not match the Institution ID being referenced in the report or process.
  Incorrect Configuration: There may be a configuration issue in the HR module where the Institution IDs are not aligned correctly.
  Data Entry Errors: Manual data entry errors could lead to discrepancies in the Institution IDs.
  Changes in Employee Records: If an employee's Institution ID was changed after the report was generated or processed, it could lead to this error.
  
  Solution:
  
  
  Verify Employee Records: Check the employee's master data to ensure that the Institution ID is correct and matches the expected value for the report or process.
  
  Use transaction codes like PA20 (Display HR Master Data) to view the employee's details.
  
  
  
  Check Report Parameters: Review the parameters being used in the report or process to ensure that the correct Institution ID is being referenced.
  
  
  Update Records: If there is a discrepancy, update the employee's Institution ID in the master data to match the one being processed.
  
  
  Consult with HR Team: If you are unsure about the correct Institution ID, consult with your HR team or the person responsible for maintaining employee records.
  
  
  Run Consistency Checks: If applicable, run consistency checks or reports to identify any other discrepancies in employee records that may need to be addressed.
  
  
  Review Configuration: If the issue persists, review the configuration settings in the HR module to ensure that Institution IDs are set up correctly.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others that may help in troubleshooting.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling HR-related errors.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support or your organization's SAP support team for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER535 error message.