How To Fix HRPSGB_HER535 - Employee's Inst ID &1 does not match InstID &2 that the rept processes

HRPSGB_HER535 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 535

• Message text: Employee's Inst ID &1 does not match InstID &2 that the rept processes

What causes this issue?

The employee belongs to a different USS Institution ID than the one for
which you have run the report.

System Response

The report does not process the employee data.

How to fix this error?

To process the data for this employee, run a report for the USS
Institution ID to which the employee belongs.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER535 - Details

• The SAP error message HRPSGB_HER535 indicates a mismatch between the Institution ID (Inst ID) of an employee and the Institution ID that is being processed in a report or transaction. This error typically arises in the context of HR processes, particularly when dealing with employee records, payroll, or reporting.
  
  Cause:
  
  Data Mismatch: The employee's record in the system has an Institution ID that does not match the Institution ID being referenced in the report or process.
  Incorrect Configuration: There may be a configuration issue in the HR module where the Institution IDs are not aligned correctly.
  Data Entry Errors: Manual data entry errors could lead to discrepancies in the Institution IDs.
  Changes in Employee Records: If an employee's Institution ID was changed after the report was generated or processed, it could lead to this error.
  
  
  Solution:
  
  
  Verify Employee Records: Check the employee's master data to ensure that the Institution ID is correct and matches the expected value