How To Fix HRPSGB_HER533 - Overlapping records in &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 533

• Message text: Overlapping records in &1

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPSGB_HER533 - Overlapping records in &1 ?

  The SAP error message HRPSGB_HER533, which indicates "Overlapping records in &1," typically occurs in the context of personnel administration or payroll processing. This error suggests that there are overlapping records in the specified infotype (indicated by &1), which can lead to inconsistencies in employee data.
  Cause:
  The overlapping records usually arise from:
  
  Incorrect Data Entry: Multiple records for the same employee with overlapping validity periods (e.g., two records for the same infotype with start and end dates that overlap).
  Data Migration Issues: When migrating data from legacy systems, overlapping records may inadvertently be created.
  Manual Adjustments: Manual changes to employee records that do not respect the existing validity periods can lead to overlaps.
  
  Solution:
  To resolve the HRPSGB_HER533 error, you can follow these steps:
  
  
  Identify Overlapping Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype specified in the error message.
  Look for records with overlapping validity periods for the same employee.
  
  
  
  Correct the Overlaps:
  
  If you find overlapping records, you will need to adjust the validity periods. This may involve:
  
  Deleting one of the overlapping records if it is not needed.
  Modifying the start or end dates of the records to ensure they do not overlap.
  
  
  
  
  
  Check for Consistency:
  
  After making changes, ensure that the data is consistent and that there are no further overlaps.
  You may also want to run consistency checks or reports to verify the integrity of the data.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific infotype to understand any specific rules or constraints that apply.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is a recurring problem.
  
  
  
  Related Information:
  
  Infotypes: The specific infotype causing the error will be indicated in the error message. Common infotypes that may cause overlaps include 0000 (Actions), 0001 (Organizational Assignment), and 0002 (Personal Data).
  Data Consistency Checks: Regularly perform data consistency checks to prevent such issues from arising in the future.
  User Training: Ensure that users entering or modifying HR data are trained on the importance of maintaining valid periods and avoiding overlaps.
  
  By following these steps, you should be able to identify and resolve the overlapping records issue associated with the HRPSGB_HER533 error message.