How To Fix HRPSGB_HER454 - HESA: Record overlaps 01.08.2012. Run Conversion Program 'RPUHESA12'!

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 454

• Message text: HESA: Record overlaps 01.08.2012. Run Conversion Program 'RPUHESA12'!

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER454 - HESA: Record overlaps 01.08.2012. Run Conversion Program 'RPUHESA12'! ?

  The SAP error message HRPSGB_HER454 indicates that there is an issue with the HESA (Higher Education Statistics Agency) data records, specifically that a record overlaps with the date of August 1, 2012. This error typically arises during the process of preparing and submitting HESA data, which is required for UK higher education institutions.
  Cause:
  The error occurs when there are overlapping records in the HESA data for a specific individual or entity. This can happen if:
  
  There are multiple records for the same individual with overlapping date ranges.
  The data has not been properly cleaned or validated before submission.
  There are inconsistencies in the data entry, such as incorrect start or end dates.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Overlapping Records:
  
  Use transaction codes like SE16 or SE11 to access the relevant HESA tables (e.g., HESA_DATA).
  Query the records for the individual or entity in question to identify any overlapping date ranges.
  
  
  
  Review and Correct Data:
  
  Once you identify the overlapping records, review the data entries.
  Correct any discrepancies in the start and end dates to ensure that there are no overlaps.
  Ensure that each record has a unique date range.
  
  
  
  Run the Conversion Program:
  
  After correcting the data, run the conversion program RPUHESA12 as suggested in the error message. This program is designed to help convert and validate HESA data.
  You can execute this program via transaction SE38 or SA38.
  
  
  
  Recheck Data:
  
  After running the conversion program, recheck the data to ensure that the error has been resolved.
  Validate the data again to ensure compliance with HESA requirements.
  
  
  
  Test Submission:
  
  Once the data is corrected and validated, perform a test submission to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  HESA Reporting: HESA reporting is a critical process for UK higher education institutions, and it is essential to ensure that the data is accurate and compliant with HESA guidelines.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to HESA reporting and the specific error message.
  Documentation: Refer to SAP documentation or HESA guidelines for detailed information on data requirements and reporting standards.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist in HESA reporting for further assistance.