How To Fix HRPSGB_HER371 - HESA Record Validation Check Person.RELBLF.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 371

• Message text: HESA Record Validation Check Person.RELBLF.1 failed

What causes this issue?

For providers in England and Wales Person.RELBLF (Religion or belief)
must not equal 04, 05, 06, 07, 08 or 09.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER371 - HESA Record Validation Check Person.RELBLF.1 failed ?

  The SAP error message HRPSGB_HER371, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of a specific field in the HESA record for a person. The error code "Person.RELBLF.1" suggests that the problem is related to the "Relationship to the Student" field or similar data that is expected to be validated against HESA requirements.
  Cause:
  
  
  Data Entry Issues: The most common cause of this error is incorrect or missing data in the relevant fields for the individual in question. This could include:
  
  Incorrect relationship codes.
  Missing mandatory fields.
  Invalid values that do not conform to HESA specifications.
  
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, which could lead to validation checks failing.
  
  
  Data Consistency: Inconsistencies in the data stored in the SAP system, such as discrepancies between related records (e.g., student records and staff records), can also trigger this error.
  
  
  Solution:
  
  
  Review Data: Check the individual’s record for the following:
  
  Ensure that the "Relationship to the Student" field is filled out correctly and matches the expected values as per HESA guidelines.
  Verify that all mandatory fields are populated and that the data types are correct.
  
  
  
  Consult HESA Guidelines: Refer to the latest HESA specifications to ensure that the data being entered complies with their requirements. This may involve checking the codes and values that are acceptable.
  
  
  Data Correction: If any discrepancies are found, correct the data in the SAP system. This may involve:
  
  Updating the relationship codes.
  Adding missing information.
  Correcting any invalid entries.
  
  
  
  Testing: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  Configuration Check: If the issue persists, consult with your SAP technical team to review the configuration settings for the HESA reporting module. They may need to adjust settings or apply patches if there are known issues.
  
  
  Documentation and Support: If you are unable to resolve the issue, consider reaching out to SAP support or consulting the SAP community for further assistance. Document the steps you have taken for reference.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as these will provide context for the data that needs to be captured and validated.
  SAP Notes: Check for any relevant SAP Notes that may address known issues with HESA reporting or provide additional troubleshooting steps.
  Training: Ensure that staff responsible for data entry are trained on the specific requirements for HESA reporting to minimize future errors.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER371 error message.