How To Fix HRPSGB_HER283 - HESA Record Validation Check Contract.SOBS.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 283

• Message text: HESA Record Validation Check Contract.SOBS.3 failed

What causes this issue?

Contract.SOBS (Source of basic salary) must exist where Contract.TERMS =
1 or 2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER283 - HESA Record Validation Check Contract.SOBS.3 failed ?

  The SAP error message HRPSGB_HER283 related to HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the data being submitted for validation, specifically concerning the contract type or status of an employee in the context of HESA reporting.
  Cause:
  The error message HESA Record Validation Check Contract.SOBS.3 failed suggests that there is a problem with the contract details of an employee that does not meet the validation criteria set by HESA. This could be due to:
  
  Incorrect Contract Type: The contract type assigned to the employee may not be valid for the reporting period or may not align with HESA's requirements.
  Missing or Incomplete Data: Required fields related to the employee's contract may be missing or incorrectly filled out.
  Inconsistent Data: There may be inconsistencies between the employee's contract details and other related data in the system.
  Outdated Configuration: The configuration settings for HESA reporting may not be up to date with the latest requirements from HESA.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Employee Contract Data: Check the employee's contract details in the SAP system. Ensure that all required fields are filled out correctly and that the contract type is valid.
  
  
  Validate Against HESA Requirements: Cross-reference the contract details with the latest HESA guidelines to ensure compliance. This may involve checking the HESA documentation for the specific reporting year.
  
  
  Correct Inconsistencies: If there are any inconsistencies in the data, correct them. This may involve updating the employee's contract type, status, or other relevant fields.
  
  
  Run Validation Checks: Use the SAP validation tools to run checks on the HESA records before submission. This can help identify any other potential issues.
  
  
  Consult with HR or Payroll Team: If you are unsure about the correct contract type or how to resolve the issue, consult with your HR or payroll team for guidance.
  
  
  Update Configuration: If the issue is related to outdated configuration settings, work with your SAP administrator or technical team to ensure that the HESA reporting configuration is up to date.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they can change annually.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error or provide additional troubleshooting steps.
  Training and Resources: Consider training sessions or resources on HESA reporting within SAP to better understand the requirements and how to manage employee data effectively.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER283 error message.