How To Fix HRPSGB_HER280 - HESA Record Validation Check Contract.SIGRES.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 280

• Message text: HESA Record Validation Check Contract.SIGRES.3 failed

What causes this issue?

Contract.SIGRES should = 1 where staff member has an active contract on
31 July 2020 and Contract.ACEMPFUN = 2 and Contract.TERMS = 1 or 2 and
Contract.RESAST = 0

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER280 - HESA Record Validation Check Contract.SIGRES.3 failed ?

  The SAP error message HRPSGB_HER280, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data being submitted for validation. The error message "Contract.SIGRES.3 failed" suggests that there is a problem with the contract information related to the employee's record.
  Cause:
  
  Data Inconsistency: The error may arise from inconsistencies in the employee's contract data, such as missing or incorrect values in fields that are required for HESA reporting.
  Incorrect Configuration: The configuration settings for HESA reporting in the SAP system may not be set up correctly, leading to validation failures.
  Missing Data: Required fields for the HESA record may be empty or not populated correctly, such as contract type, start date, or end date.
  Business Rules Violation: The data may not comply with the specific business rules defined for HESA reporting, such as the type of contract or the status of the employee.
  
  Solution:
  
  Review Employee Data: Check the employee's contract details in the SAP system. Ensure that all required fields are filled out correctly and that the data is consistent with HESA reporting requirements.
  Validate Configuration: Ensure that the HESA reporting configuration in the SAP system is set up correctly. This may involve checking the settings in the relevant infotypes and ensuring that they align with HESA requirements.
  Correct Data Entry: If any fields are found to be incorrect or missing, update the employee's record with the correct information. Pay special attention to the fields related to the contract type and duration.
  Run Validation Checks: After making corrections, run the validation checks again to ensure that the record passes the HESA validation process.
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to the fields in question. This can provide clarity on what is expected for successful validation.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the specific requirements for HESA reporting is crucial for compliance.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide guidance on HESA record validation.
  Support: If the issue persists after checking the data and configuration, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER280 error message.