How To Fix HRPSGB_HER269 - HESA Record Validation Check Contract.RESAST.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 269

• Message text: HESA Record Validation Check Contract.RESAST.2 failed

What causes this issue?

Contract.RESAST (Research assistant) must not exist where
Contract.ACEMPFUN (Academic employment function) does not equal 2 or
Contract.TERMS = 3.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER269 - HESA Record Validation Check Contract.RESAST.2 failed ?

  The SAP error message HRPSGB_HER269 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract information in the SAP system. This error typically arises during the process of submitting HESA data, which is required for compliance with UK higher education reporting standards.
  Cause:
  The error message "HESA Record Validation Check Contract.RESAST.2 failed" suggests that there is a problem with the contract data associated with an employee or a student record. Common causes for this error include:
  
  Missing or Incorrect Data: Required fields in the contract data may be missing or incorrectly filled out.
  Data Format Issues: The data entered may not conform to the expected format or values defined by HESA.
  Inconsistent Data: There may be inconsistencies between the contract data and other related records in the system.
  Configuration Issues: The HESA reporting configuration in the SAP system may not be set up correctly.
  
  Solution:
  To resolve the HRPSGB_HER269 error, you can follow these steps:
  
  
  Check Contract Data: Review the contract data for the affected employee or student. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  
  
  Validate Against HESA Requirements: Cross-reference the contract data with HESA's requirements to ensure compliance. This may involve checking specific codes, dates, and other relevant information.
  
  
  Review Related Records: Check for any inconsistencies between the contract data and other related records (e.g., personal data, employment records). Ensure that all related information is consistent and accurate.
  
  
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for specific validation rules that may apply to the contract data.
  
  
  Configuration Check: If the issue persists, review the configuration settings for HESA reporting in your SAP system. Ensure that all necessary settings are correctly configured.
  
  
  Testing: After making corrections, re-run the validation check to see if the error persists. 
  
  
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting standards.
  SAP HR Module: The Human Resources (HR) module in SAP includes functionalities for managing employee data, payroll, and compliance reporting.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  
  By following these steps, you should be able to identify and correct the underlying issues causing the HRPSGB_HER269 error.