How To Fix HRPSGB_HER268 - HESA Record Validation Check Contract.RESAST.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 268

• Message text: HESA Record Validation Check Contract.RESAST.1 failed

What causes this issue?

Contract.RESAST (Research assistant) must exist where Contract.ACEMPFUN
(Academic employment function) = 2 and Contract.TERMS = 1 or 2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER268 - HESA Record Validation Check Contract.RESAST.1 failed ?

  The SAP error message HRPSGB_HER268 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract information in the SAP system. This error typically arises during the process of submitting HESA data, which is required for compliance with UK higher education reporting standards.
  Cause:
  The error message "HESA Record Validation Check Contract.RESAST.1 failed" suggests that there is a problem with the contract data associated with an employee's record. Common causes for this error include:
  
  Missing or Incorrect Data: Required fields in the contract data may be missing or incorrectly filled out.
  Data Format Issues: The data entered may not conform to the expected format or standards set by HESA.
  Inconsistent Data: There may be inconsistencies between the contract data and other related employee data.
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Contract Data: Review the contract data for the employee in question. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  
  
  Validate Employee Records: Ensure that the employee's personal and employment records are complete and consistent. Look for any discrepancies that might affect the HESA record.
  
  
  Review HESA Configuration: Check the configuration settings for HESA reporting in your SAP system. Ensure that all necessary settings are correctly configured.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify specific issues with the HESA records. This can help pinpoint the exact cause of the validation failure.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to contract data. This can provide insights into what might be missing or incorrect.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Compliance with their reporting standards is crucial for funding and regulatory purposes.
  SAP HR Module: The Human Resources module in SAP (often referred to as SAP HR or HCM) includes functionalities for managing employee data, payroll, and reporting.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER268 error message.