How To Fix HRPSGB_HER213 - HESA GRADE Record Validation Check &1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 213

• Message text: HESA GRADE Record Validation Check &1 failed

What happened?

The GRADE record of the employee fails one of the validation checks
below:
Code,,Sev ,,No. ,,Abbrev ,,Description
27201 ,,99 ,,1 ,,RECID ,,This field must contain 08027.
27202 ,,99 ,,2 ,,INSTID ,,This field must contain a valid current HESA
HE institution identifier (see coding manual for all valid entries)
27203 ,,99 ,,3 ,,INSTGRAD ,,This field must contain valid alphanumeric
characters up to the length specified.
27204 ,,99 ,,3 ,,INSTGRAD ,,This field must not contain 400, 410, 420,
430, 500, 510, 520, 900.
27205 ,,99 ,,3 ,,INSTGRAD ,,For every INSTGRAD there must be values
other than X's in (MINSPINE and MAXSPINE) or (MINSAL and MAXSAL) or
(MINSPINE and MAXSAL) else error.
27206 ,,99 ,,4 ,,GRADNAM ,,This field must contain valid alphanumeric
characters up to the length specified.
27207 ,,99 ,,5 ,,MINSPINE ,,This field must contain a valid code (F01 -
F51) from the Framework Salary Spine or XXX.
27208 ,,99 ,,5 ,,MINSPINE ,,MINSPINE must be less than or equal to
MAXSPINE
27209 ,,99 ,,6 ,,CONSPINE,,If MINSPINE is completed (excluding XXX) this
field must contain a valid code (F01 - F51, or F99) from the Framework
Salary Spine,otherwise it must contain XXX
27210,, ,,99,, 6 ,,CONSPINE ,,When not equal to XXX, CONSPINE must be
less than or equal to MAXSPINE
27211 ,,99 ,,6 ,,CONSPINE ,,This field must be XXX if MINSPINE is XXX.
27212 ,,99 ,,6 ,,CONSPINE ,,CONSPINE must be greater than or equal to
MINSPINE
27213 ,,99 ,,7 ,,MAXSPINE ,,If MINSPINE is completed (excluding XXX)
this field must contain a valid code (F01 - F51, or F99) from the
Framework Salary Spine,otherwise it must contain XXX
27214 ,,99,, 7 ,,MAXSPINE ,,This field must be XXX is MINSPINE is XXX.
27215,,,,99 ,,7 ,,MAXSPINE ,,MAXSPINE must not be XXX if CONSPINE is not
XXX
27216,,,,99 ,,7 ,,MAXSPINE ,,MAXSPINE must not be XXX if MINSPINE is not
XXX
27217 ,,99 ,,7 ,,MAXSPINE ,,MAXSPINE must be greater than or equal to
MINSPINE
27218 ,,99 ,,8 ,,MINSAL,,This field must be completed with a 7 digit
value or be XXXXXXX.
27219,,,,99 ,,8 ,,MINSAL,,When not equal to XXXXXXX, MINSAL must be less
than or equal to MAXSAL
27220 ,,99 ,,8 ,,MINSAL,,MINSAL for this grade is less than ?5000 .
27221 ,,99 ,,9 ,,CONSAL ,,This field must be completed with a 7 digit
value or be XXXXXXX.
27222 ,,99 ,,9 ,,CONSAL ,,When not equal to XXXXXXX, CONSAL must be less
than or equalto MAXSAL.
27223 ,,99 ,,9 ,,CONSAL ,,CONSAL must be greater than or equal to MINSAL
when MINSAL is not XXXXXXX.
27224 ,,99 ,,9 ,,CONSAL ,,CONSAL must not be XXXXXXX when CONSPINE is
F99
27225 ,,99 ,,9 ,,CONSAL ,,CONSAL must not be XXXXXXX when (CONSPINE is
not F99 or XXX)and (MINSAL and MAXSAL are not XXXXXXX).
27226 ,,99 ,,10,,MAXSAL ,,This field must be completed with a 7 digit
value or be XXXXXXX.
27227 ,,99 ,,10 ,,MAXSAL ,,MAXSAL must be greater than or equal to
MINSAL, except where MINSAL=XXXXXXX.
27228 ,,99,,10,,MAXSAL ,,MAXSAL for this grade is greater than ?150000.
27229 ,,99 ,,10 ,,MAXSAL ,,MAXSAL must not be XXXXXXX when MAXSPINE is
F99
27230 ,,99 ,,10 ,,MAXSAL ,,MAXSAL must not be XXXXXXX when CONSAL is not
XXXXXXX
27231 ,,99 ,,10 ,,MAXSAL ,,MAXSAL must not be XXXXXXX when MINSAL is not
XXXXXXX

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system generates this error message due to any of the following
reasons:
You have stored incorrect data in the HESA infotypes, by the incorrect
maintenance of the customizing tables that relate to the error in
question
The HESA return has incorrectly generated the grade record.

How to fix this error?

You can resolve this problem by correcting the employee's master data.
If you cannot resolve this problem by correcting the employee's master
data, then, raise a customer message referencing the specific code that
has failed. It is likely that, in this case, this error results from a
fault in the logical design of the HESA return and not necessarily the
employee's data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER213 - HESA GRADE Record Validation Check &1 failed ?

  The SAP error message HRPSGB_HER213 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) GRADE record in the context of the UK higher education sector. This error typically arises during the process of preparing and submitting HESA data, which is essential for compliance with reporting requirements.
  Cause:
  The error message "HESA GRADE Record Validation Check &1 failed" suggests that there is a problem with the data in the GRADE record. Common causes for this error include:
  
  Incorrect Data Entry: The GRADE field may contain invalid or unexpected values that do not conform to the HESA specifications.
  Missing Required Fields: Certain mandatory fields may not be populated, leading to validation failures.
  Data Format Issues: The data may not be in the correct format (e.g., numeric values where text is expected).
  Inconsistent Data: There may be inconsistencies between the GRADE record and other related records (e.g., student records).
  
  Solution:
  To resolve the HRPSGB_HER213 error, you can follow these steps:
  
  
  Review the Error Message: Check the specific details provided in the error message, particularly the part that indicates which validation check failed (the "&1" placeholder will typically be replaced with a specific error code or description).
  
  
  Validate Data: 
  
  Go through the GRADE records and ensure that all required fields are filled out correctly.
  Verify that the values entered conform to the HESA guidelines and standards.
  
  
  
  Check Data Formats: Ensure that all data is in the correct format as specified by HESA. For example, if a field expects a numeric value, ensure that no alphabetic characters are present.
  
  
  Cross-Reference Related Records: Check for consistency between the GRADE record and other related records (e.g., student enrollment records) to ensure that there are no discrepancies.
  
  
  Use SAP Tools: Utilize any available SAP tools or reports that can help identify and correct data issues. This may include running validation reports or using transaction codes specific to HESA reporting.
  
  
  Consult Documentation: Refer to the HESA data collection guidance and SAP documentation for specific requirements related to the GRADE record.
  
  
  Seek Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on how to structure and validate your data.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training: Consider training sessions for staff involved in data entry and reporting to minimize errors in the future.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER213 error effectively.