How To Fix HRPSGB_HER181 - Staff ID of employee is different (&1) in record valid from &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 181

• Message text: Staff ID of employee is different (&1) in record valid from &2 to &3

What causes this issue?

The employee has two records of infotype HESA Master Data (0614) and
they do not hold the same <DS:DE.P08_HESA_STAFFID>HESA Staff ID</>.

System Response

This is a warning so you can continue to work and either change this
record's staff ID or the other record's staff ID.
<ZH>You have to resolve this problem!</>

How to fix this error?

Check the data. Either the data in the current record is incorrect or
in the previous record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER181 - Staff ID of employee is different (&1) in record valid from &2 to &3 ?

  The SAP error message HRPSGB_HER181 indicates that there is a discrepancy in the Staff ID of an employee in a specific record. This error typically arises in the context of HR data management, particularly when dealing with employee records in the SAP system.
  Cause:
  The error message "Staff ID of employee is different (&1) in record valid from &2 to &3" suggests that the system has detected that the Staff ID associated with an employee record does not match the expected Staff ID for the specified validity period. This can occur due to several reasons:
  
  Data Entry Errors: Incorrect data entry when creating or updating employee records.
  Data Migration Issues: Problems during data migration from one system to another, leading to inconsistencies in Staff IDs.
  Changes in Employee Status: Changes in the employee's status (e.g., re-hiring, transfers) that were not properly reflected in the system.
  Duplicate Records: The existence of duplicate employee records with different Staff IDs.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Employee Records: Check the employee records in the SAP system to confirm the correct Staff ID for the employee in question. Ensure that the Staff ID is consistent across all relevant records.
  
  
  Correct Data Entry: If you find discrepancies, correct the Staff ID in the relevant records. This may involve updating the employee's master data or infotype records.
  
  
  Check Validity Periods: Ensure that the validity periods for the records are correctly set and that there are no overlaps or gaps that could cause confusion.
  
  
  Review Data Migration Processes: If the issue arose during a data migration, review the migration process to identify any errors that may have occurred and rectify them.
  
  
  Consult with HR or IT: If you are unable to resolve the issue, consult with your HR department or IT support team for further assistance. They may have access to additional tools or logs that can help diagnose the problem.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (such as PA20 for displaying employee data or PA30 for maintaining employee data) to investigate and make necessary changes.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Refer to SAP HR documentation for guidelines on managing employee records and understanding the implications of Staff IDs.
  Training: Ensure that staff responsible for data entry and management are adequately trained to minimize the risk of data entry errors.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to correct the Staff ID discrepancy in the employee records.