How To Fix HRPSGB_HER145 - 'Mode of empl.' &1 and 'Terms of empl.' &2 are inconsistent for &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 145

• Message text: 'Mode of empl.' &1 and 'Terms of empl.' &2 are inconsistent for &3

What causes this issue?

Staff coded '3' in field 'Terms of employment' should be coded as '3'
or '4' or '5' in field 'Mode of employment'.
Staff coded '5' in field 'Mode of employment' should be coded '3' in
field 'Terms of employment'.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER145 - 'Mode of empl.' &1 and 'Terms of empl.' &2 are inconsistent for &3 ?

  The SAP error message HRPSGB_HER145 indicates that there is an inconsistency between the "Mode of Employment" and "Terms of Employment" for a specific employee. This error typically arises in the context of HR master data management, particularly when dealing with employee records in the SAP Human Capital Management (HCM) module.
  Cause:
  
  
  Data Entry Error: The most common cause is incorrect data entry when creating or updating an employee's master data. The mode of employment (e.g., full-time, part-time, temporary) does not match the terms of employment (e.g., contract type, duration).
  
  
  Configuration Issues: There may be configuration settings in the system that define valid combinations of modes and terms of employment. If these are not aligned, inconsistencies can occur.
  
  
  Changes in Employment Status: If an employee's status has changed (e.g., from part-time to full-time) but the terms of employment have not been updated accordingly, this can lead to the error.
  
  
  Solution:
  
  
  Review Employee Data: Check the employee's master data in the SAP system. Look specifically at the "Mode of Employment" and "Terms of Employment" fields to ensure they are consistent with each other.
  
  
  Correct Inconsistencies: If you find discrepancies, update the employee's record to ensure that the mode and terms of employment are compatible. This may involve changing either the mode or the terms to align them correctly.
  
  
  Consult Configuration Settings: If you suspect that the issue is due to configuration, consult with your SAP HCM administrator or a consultant to review the settings for modes and terms of employment. Ensure that the system is configured to allow the intended combinations.
  
  
  Testing: After making changes, test the employee record to ensure that the error no longer appears and that the employee's data is processed correctly.
  
  
  Documentation and Training: Ensure that HR personnel are trained on the importance of consistent data entry and understand the implications of the mode and terms of employment fields.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on resolving inconsistencies in HR data.
  User Manuals: Refer to SAP documentation or user manuals for detailed explanations of the fields involved and their valid combinations.
  
  By following these steps, you should be able to resolve the HRPSGB_HER145 error and ensure that employee records are consistent and accurate.