How To Fix HRPSGB_HER132 - Contract from &1 to &3 for pers.no &2 is not HESA returnable

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 132

• Message text: Contract from &1 to &3 for pers.no &2 is not HESA returnable

What causes this issue?

During the validity dates of this contract and HESA return year
personnel number &V2& does not have a record of infotype 'HESA Master
Data' (0614). This contract is not considered as HESA returnable and
will not be included in the return.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER132 - Contract from &1 to &3 for pers.no &2 is not HESA returnable ?

  The SAP error message HRPSGB_HER132 indicates that there is an issue with a specific employee's contract in relation to HESA (Higher Education Statistics Agency) reporting in the UK. This error typically arises when the contract details for a specific personnel number (pers.no) do not meet the criteria required for HESA returns.
  Cause:
  The error message "Contract from &1 to &3 for pers.no &2 is not HESA returnable" suggests that the contract dates (from &1 to &3) for the specified personnel number (&2) do not align with the requirements set by HESA for reporting. Common causes include:
  
  Contract Dates: The contract may be outside the reporting period defined by HESA.
  Contract Type: The type of contract may not be eligible for HESA reporting (e.g., temporary contracts, certain types of part-time contracts).
  Employee Status: The employee's status (e.g., inactive, terminated) may affect their eligibility for HESA reporting.
  Missing Data: Required fields or data may be missing or incorrectly filled in the employee's record.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Contract Dates: Verify that the contract dates fall within the HESA reporting period. If they do not, you may need to adjust the contract dates or ensure that the correct reporting period is being used.
  
  
  Review Contract Type: Ensure that the contract type is eligible for HESA reporting. You may need to consult HESA guidelines or your institution's HR policies to confirm this.
  
  
  Verify Employee Status: Check the employee's status in the system. If the employee is inactive or has been terminated, they may not be eligible for HESA reporting.
  
  
  Complete Required Fields: Ensure that all necessary fields in the employee's record are filled out correctly. This includes personal details, contract details, and any other relevant information.
  
  
  Consult Documentation: Refer to the HESA reporting guidelines and your organization's SAP documentation for specific requirements related to HESA returns.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA reporting team for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with specific reporting requirements.
  SAP HR Module: The SAP HR module includes functionalities for managing employee data, contracts, and reporting. Familiarity with this module can help in troubleshooting issues related to employee records.
  Error Codes: Familiarize yourself with other related error codes in SAP that may provide additional context or information regarding HESA reporting issues.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER132 error message.