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How To Fix HRPSGB_HER131 - HESA grade cannot be determined for pers. number &1 - check grade mapping


SAP Error Message - Details

  • Message type: E = Error

  • Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

  • Message number: 131

  • Message text: HESA grade cannot be determined for pers. number &1 - check grade mapping

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  • Self-Explanatory Message

    Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

    To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

    Unfortunately, there isn't any extra information in this error notice.



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Smart SAP Assistant

  • What is the cause and solution for SAP error message HRPSGB_HER131 - HESA grade cannot be determined for pers. number &1 - check grade mapping ?

    The SAP error message HRPSGB_HER131 indicates that the system is unable to determine the HESA (Higher Education Statistics Agency) grade for a specific personnel number. This typically occurs in the context of higher education institutions in the UK that need to report specific data to HESA, including the grading of staff.

    Cause:

    1. Missing Grade Mapping: The most common cause of this error is that the grade mapping for the personnel number in question has not been defined or is incomplete. The system relies on a mapping table to translate internal grades to HESA grades.
    2. Incorrect Personnel Data: There may be issues with the personnel data itself, such as missing or incorrect information that prevents the system from determining the appropriate grade.
    3. Configuration Issues: There may be configuration issues in the SAP system related to HESA reporting or the specific grading structure used by the institution.

    Solution:

    1. Check Grade Mapping:

      • Navigate to the relevant configuration settings in SAP where grade mappings are defined (usually in the IMG under Personnel Administration or HESA reporting).
      • Ensure that there is a valid mapping for the grade associated with the personnel number in question.
      • If the mapping does not exist, create a new entry that correctly maps the internal grade to the appropriate HESA grade.
    2. Verify Personnel Data:

      • Check the personnel record for the individual associated with the personnel number. Ensure that all required fields are filled out correctly, including the grade field.
      • Make sure that the employee's position and job details are correctly entered and correspond to the expected values for HESA reporting.
    3. Consult Documentation:

      • Review any documentation or guidelines provided by HESA regarding grade reporting to ensure compliance with their requirements.
    4. Testing:

      • After making changes, test the reporting process again to see if the error persists. You may need to run a report or transaction that triggers the HESA grade determination to confirm that the issue is resolved.
    5. Seek Support:

      • If the issue continues after checking the mappings and personnel data, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.

    Related Information:

    • HESA Reporting: Understanding the requirements and guidelines set by HESA is crucial for compliance. Institutions often have specific reporting obligations that must be met.
    • SAP Configuration: Familiarity with SAP HR configuration, particularly in relation to personnel administration and reporting, is essential for troubleshooting these types of errors.
    • Documentation: Always refer to the latest SAP notes and documentation for updates or known issues related to HESA reporting and grade mapping.

    By following these steps, you should be able to resolve the HRPSGB_HER131 error and ensure that the HESA grade can be determined correctly for the personnel number in question.

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