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Message type: E = Error
Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)
Message number: 131
Message text: HESA grade cannot be determined for pers. number &1 - check grade mapping
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HRPSGB_HER131
- HESA grade cannot be determined for pers. number &1 - check grade mapping ?The SAP error message HRPSGB_HER131 indicates that the system is unable to determine the HESA (Higher Education Statistics Agency) grade for a specific personnel number. This typically occurs in the context of higher education institutions in the UK that need to report specific data to HESA, including the grading of staff.
Cause:
- Missing Grade Mapping: The most common cause of this error is that the grade mapping for the personnel number in question has not been defined or is incomplete. The system relies on a mapping table to translate internal grades to HESA grades.
- Incorrect Personnel Data: There may be issues with the personnel data itself, such as missing or incorrect information that prevents the system from determining the appropriate grade.
- Configuration Issues: There may be configuration issues in the SAP system related to HESA reporting or the specific grading structure used by the institution.
Solution:
Check Grade Mapping:
- Navigate to the relevant configuration settings in SAP where grade mappings are defined (usually in the IMG under Personnel Administration or HESA reporting).
- Ensure that there is a valid mapping for the grade associated with the personnel number in question.
- If the mapping does not exist, create a new entry that correctly maps the internal grade to the appropriate HESA grade.
Verify Personnel Data:
- Check the personnel record for the individual associated with the personnel number. Ensure that all required fields are filled out correctly, including the grade field.
- Make sure that the employee's position and job details are correctly entered and correspond to the expected values for HESA reporting.
Consult Documentation:
- Review any documentation or guidelines provided by HESA regarding grade reporting to ensure compliance with their requirements.
Testing:
- After making changes, test the reporting process again to see if the error persists. You may need to run a report or transaction that triggers the HESA grade determination to confirm that the issue is resolved.
Seek Support:
- If the issue continues after checking the mappings and personnel data, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
Related Information:
By following these steps, you should be able to resolve the HRPSGB_HER131 error and ensure that the HESA grade can be determined correctly for the personnel number in question.
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