How To Fix HRPSGB_ABS072 - No record exists for &1 and &2 in Employee Groups/Subgroups (Table T503)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ABS -

• Message number: 072

• Message text: No record exists for &1 and &2 in Employee Groups/Subgroups (Table T503)

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPSGB_ABS072 - No record exists for &1 and &2 in Employee Groups/Subgroups (Table T503) ?

  The SAP error message HRPSGB_ABS072 indicates that there is no record found for the specified Employee Group and Employee Subgroup in the table T503. This error typically arises in the context of absence management or payroll processing when the system is trying to access employee-related data that is not properly configured or missing.
  Cause:
  
  Missing Configuration: The Employee Group and Employee Subgroup combination may not be defined in the T503 table. This can happen if the necessary configuration for employee groups and subgroups has not been set up in the system.
  Incorrect Data Entry: There may be a typo or incorrect entry in the employee master data, leading to a mismatch with the records in T503.
  Data Migration Issues: If data was migrated from another system, it’s possible that the necessary records were not transferred correctly.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the records in the T503 table.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (Transaction code SPRO).
  Navigate to Personnel Management > Employee Administration > Employee Groups/Subgroups.
  Ensure that the required Employee Group and Employee Subgroup combinations are defined in the T503 table.
  
  
  
  Verify Employee Master Data:
  
  Use transaction code PA20 or PA30 to display the employee master data.
  Check the Employee Group and Employee Subgroup fields for the specific employee to ensure they are correctly populated.
  
  
  
  Add Missing Records:
  
  If the required combination is missing, you can add it through the configuration settings or by using transaction code SM30 to maintain table T503 directly (if you have the necessary authorizations).
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access the employee data and the T503 table.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for additional guidance on configuring Employee Groups and Subgroups.
  
  
  
  Related Information:
  
  Table T503: This table contains the definitions of Employee Groups and Subgroups used in various HR processes.
  Transaction Codes:
  
  SPRO: Access to the SAP Reference IMG for configuration.
  PA20/PA30: Display and maintain employee master data.
  SM30: Maintain table entries directly.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to resolve the HRPSGB_ABS072 error and ensure that the necessary records exist in the T503 table for the specified Employee Group and Subgroup.