How To Fix HRPSGB181 - Personnel data different for &1 in return years &2 and &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 181

• Message text: Personnel data different for &1 in return years &2 and &3

What causes this issue?

At least one of the following personnel details has changed for
personnel number &V1& in comparison to the previous year:
Teacher's DfES number
Gender
National Insurance number
Surname
Initials
Previous surname
Date of birth

System Response

The system continues processing of the personnel number.

How to fix this error?

For teacher, whose personnel details have changed during the return
year a paper notification form should be submitted to Teachers'
Pensions.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB181 - Personnel data different for &1 in return years &2 and &3 ?

  The SAP error message HRPSGB181 indicates that there is a discrepancy in the personnel data for an employee (represented by &1) between two specified years (&2 and &3). This error typically arises during processes such as payroll processing, data migration, or reporting when the system detects inconsistencies in the employee's data across different time periods.
  Cause:
  
  Data Inconsistency: The most common cause is that the personnel data for the employee has been changed or updated in one year but not in the other. This could include changes in salary, position, or other relevant attributes.
  Incorrect Data Entry: Manual data entry errors can lead to discrepancies in the employee's records.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies due to incomplete or incorrect data transfer.
  Time Period Overlap: If there are overlapping time periods for the same data, it can lead to conflicts.
  
  Solution:
  
  Review Personnel Data: Check the personnel records for the employee in both years to identify the specific differences. This can be done using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Correct Inconsistencies: Once the discrepancies are identified, correct the data in the relevant year(s) to ensure consistency. This may involve updating salary, position, or other relevant fields.
  Data Validation: Implement data validation checks to prevent similar issues in the future. This can include setting up validation rules in the system.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific error message for additional guidance and best practices.
  Testing: After making corrections, run tests to ensure that the error does not reoccur and that the payroll or reporting processes function correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that users have the appropriate roles and permissions to view and edit personnel data.
  Training: Provide training for HR personnel on data entry and management to minimize future discrepancies.
  
  By following these steps, you should be able to resolve the HRPSGB181 error and ensure that personnel data is consistent across the specified years.