How To Fix HRPSGB117 - Dupicate entry of &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 117

• Message text: Dupicate entry of &1

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPSGB117 - Dupicate entry of &1 ?

  The SAP error message HRPSGB117, which states "Duplicate entry of &1," typically occurs in the context of HR (Human Resources) data management, particularly when dealing with infotypes or records that should be unique. This error indicates that there is an attempt to create or modify a record that already exists in the system, leading to a conflict.
  Cause:
  
  
  Duplicate Records: The most common cause is that the system is trying to insert a record that already exists in the database. This could happen if:
  
  The same employee record is being entered multiple times.
  There is an attempt to create a new entry for an infotype that already has an existing entry for the same period or key.
  
  
  
  Incorrect Data Entry: Sometimes, users may inadvertently enter the same data multiple times due to lack of awareness of existing records.
  
  
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not cleaned up before the migration.
  
  
  Solution:
  
  
  Check Existing Records: Before creating or modifying a record, check the existing entries for the relevant infotype. You can do this by:
  
  Using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view existing records.
  Filtering by the employee number and the relevant infotype.
  
  
  
  Modify Existing Records: If you find that the record already exists, consider modifying the existing entry instead of creating a new one.
  
  
  Data Cleanup: If duplicates are found in the system, you may need to clean up the data. This could involve:
  
  Deleting unnecessary duplicate records.
  Merging records if applicable.
  
  
  
  Consult Documentation: Review SAP documentation or help files related to the specific infotype you are working with to understand the uniqueness constraints.
  
  
  Error Handling in Custom Programs: If this error arises from a custom program or report, ensure that the logic checks for existing records before attempting to insert new ones.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store specific types of employee data. Each infotype has a defined structure and rules regarding data entry.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for actions), and others.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR.